Secretary PositionSPS Consulting seeks enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Account Payable/Receivable. Duties may be varied but fall under extensive office and administrative support services.Procurement (75%)Maintain the current contract database, including updating contract expiration dates, insurance expiration dates, and vendor contact informationTrack contract expiration dates, renewal timelines, and insurance renewalsRequest and collect insurance certificates from vendors and coordinate review/approval with Risk Management before sharing with ProcurementRequest mandatory insurance requirements from Risk Management for new contracts and solicitationsPrepare new contracts, amendments, solicitation documents, and transmittal memoranda using established templatesPrepare scoring sheets for the Qualification and Selection Committees using established templatesAssist with verifying pricing/points calculationsCreate and maintain a spreadsheet for allowable fees under benefits contractsMaintain the encumbrance tracking spreadsheet for non-benefits contractsMaintain the expenditure tracking spreadsheets for selected contracts including, Personify Health, CPS, Concentra, and Bolton contracts to better inform management on spending and future encumbrance needs.Create and maintain a spreadsheet tracking fiscal year encumbrances for direct purchase orders that are not issued under existing contracts.Fiscal/Accounts (25%)Initiate health insurance invoices into OracleAssist with reconciling and recording group insurance revenue and billing remittancesReview and initiate non-health insurance invoice paymentsTuition assistance support for vendor paymentsAssist with Outside Agency billing invoicesRequirements:Considerable experience is required, including experience with assignment-specific word processing and/or spreadsheet software.Requires specialized knowledge of legal documents and processes in order to type and prepare a variety of documentsProficient in typing and Microsoft Office applications with good editing skillsTake and transcribe dictation, research files and records, etc.Possess a friendly and courteous demeanor and is able to work with witnesses and customersAbility to efficiently operate office equipment, including desktop computers, fax machine, copier and printers