Secretary II

Administrative And Secretarial SupportPrimary provides administrative and secretarial support to the daily operations of the department. Secondarily provides backup support to Production Control Clerk.Essential Duties and ResponsibilitiesProvide reception services and greet visitorsAssist Project Manager with administrative supportMaintain employee records and upload documentation into UltiProMaintain safety files with electronic tracking of training and certificationsUpload licenses and certifications on site and electronicallyTake meeting minutes and transcribe for distribution as requiredPrepare and provide required reports to the government in accordance with Statement of Work deliverablesUpdate unions with monthly changes, additions, and performancesProcess invoices through Company's accounts payable systemAssist vendors with questions regarding information on invoices, documents & paymentsSchedule interviews and provide management with necessary paperworkProcess backgrounds checks and pre-employment, and post-accident drug screensIn-process new employees and verify identification documents for I-9's in UltiProAssist new hires with Onboarding processPrepare termination paperwork for Project Manager review and update UltiProTrack employee performance (reprimands, written warnings, counseling, note to file)Perform data entry in UltiPro, DMLSS, Computerized Maintenance Management Software (CMMS) and other Company or government provided software, as neededOrder office supplies in SmartsPro and distribute to departmentsPerform scanning and copying of documents, sort and deliver mailSchedule and coordinate annual medical testingAssist Production Control Clerk, when required, with receiving, processing, and dispatching Help Desk work orders, including entering information in CMMSOther duties as assignedKnowledge, Experience and Skill RequirementsTwo years prior office administrative experience preferredExperience with Microsoft Word, Excel and OutlookStrong organizational skillsExperience using telephones, fax machines, copy machines, scanners and printersLicenses and CertificationRequired:High School Diploma or Higher EducationValid Driver's LicenseWork EnvironmentEmployee is regularly required to sit; use hands to handle or feel and communicate effectively. Frequently required to reach with hands and arms and occasionally is required to stand; walk and stoop, kneel, crouch, or crawl.

Employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.This job description is subject to change by the employer as the needs of the employer and requirements of the job change.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.