Receptionist/HR AdministratorNetpace is a data-driven Staffing and Software Services Company. We are a chosen and trusted technology partner for Digital Transformation efforts and have demonstrable experience in deployment of AI, Data Analytics and Data Center Enablement solutions for a marquee list of Fortune 500 companies. Netpace has the distinct honor of being selected to the prestigious Inc.
5000 List of Fastest Growing Private Companies for 5 years in a row and recognized as one of the 100 fast growing private companies in Bay area by San Francisco Business Times. We are looking for a fulltime Receptionist/HR Administrator to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.
This position has great opportunity for growth for the right individual. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides).Job DutiesManage phone and voicemail systemAnswering the phones and forwarding calls and messagesOffice meeting coordination including the set-up and break-down of conference roomMake travel arrangements as neededCoordinate maintenance issuesRoutinely handle sensitive/confidential information with the highest level of discretionFiling of bills, invoices and other monthly statements as neededDeposit checks in the bankOrdering and maintaining kitchen and office suppliesPrepare HR documents, like employment contracts, offer letters, conduct reference and background checksVerify and collect all new hire documents and onboarding paperwork for new employees and enter new hires into the online systemAct as a liaison between employees and benefits providers such as 401K plan, insurance, etc.Verify and complete the I-9 documentOrganize and maintain personnel recordsPerform other duties as assignedSkills/QualificationsMust be extremely outgoing with a positive personalityExcellent communication, interpersonal, and analytical skillsStrong organizational skills with exceptional follow through and attention to detailStrong time-management and prioritization skills, able to multi-task and prioritize competing requirements and meet deadlinesGeneral math skills and computer literate with knowledge of Excel and WordProfessional demeanor, energetic and dependableA minimum of 1 year of experience in an administrative role is requiredHigh School Diploma/GED required, College coursework/degree preferredMust be dependable/reliable and on time.