Property Manager Assistant (Secure Property Management)

Title: Leasing Coordinator

Company: Secure Property Management

Overview

This role supports all Property Managers by handling leasing administration, tenant onboarding, and inbound communication (phones).

Core Responsibilities

Leasing & Applications

• Process rental applications within 24 hours
• Coordinate approvals with PMs
• Prepare and execute leases
• Follow up with all tenant leads daily

Listings

• Input all listings into various systems
• Ensure lockboxes are assigned/deployed

Move-Ins

• Coordinate all move-ins
• Ensure documentation, keys, and communication are complete
• Manage tenant onboarding experience
• Ensure lockboxes are returned

Administrative Support

• Support PMs with documentation and communication
• Track leasing pipeline and status updates

Phones (Primary Responsibility)

• Answer inbound office calls
• Route calls appropriately (PM vs maintenance vs admin)
• Provide basic tenant/owner support when possible

Cross-Coverage Requirement

• Must be able to fully cover Maintenance Coordinator role when needed
• Includes:
• Taking maintenance calls
• Logging work orders
• Basic vendor communication

Property Manager for small portfolio