Project Assistant

Administrative Support For Project ManagementProvide administrative support to project management team (may be one or more people) for a construction project, or other specified project or department.Position Responsibilities And Duties:Ability to perform all essential duties of Junior Administrative/Jr. Project AssistantAnswer phones - screen/handle routine items and direct calls as appropriateProcess incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor's attentionAssist with travel arrangements, planning itineraries and scheduling meetingsArrange catering and assist with event planningAssist with administration of office/jobsite facilities, as assignedMaintain inventory of office supplies and materials, and order or purchase as neededPrepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor's signature.Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files.Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders). Track signed, returned commitments/agreementsOrder and distribute plansTrack subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc.Coordinate with corporate prequalification department on subcontractor information submissions and renewals;Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshootingFollow job close-out procedures including archiving project plans and filesAbility to obtain Notary Public certificate for the State of Oregon or South CarolinaProcess new Client/Business Partner setup into cost management systemComplete other responsibilities as assignedMinimum Skills Or Experience Requirements:High School Diploma or the equivalent combination of training and experience or ability to demonstrate proficient use of computer programs.Ability to keyboard 45 wpm accuratelyPossess a valid driver's licenseWorking knowledge of general office procedures and office machinesProficient in English verbal communication skills, including professional telephone mannerReliability, dependability, and flexibility