Project Assistant

Project Assistant | Miami, FL | Full-time | Monday–Friday | 9:00am–5:30pm | Office-based | Permanent position

Strong project delivery depends on organization, team alignment, and daily follow-through working together. We're looking for a Project Assistant in Miami, FL to support day-to-day project workflows, coordinate team tasks, and help ensure that campaign objectives are met efficiently and consistently.

This role is suited to someone who can focus on key details while keeping the broader timeline in mind. You'll work across different functions, monitor task completion, resolve daily coordination bottlenecks, and identify practical ways to keep project schedules moving smoothly.

Key Responsibilities

• Support daily project activities and assist in coordinating task priorities across field teams
• Help establish and track task checklists that maintain consistent project execution
• Monitor project milestones, update task logs, and track activity indicators
• Identify workflow delays and recommend practical adjustments to keep projects on target
• Coordinate equipment, promotional assets, and site schedules to support project delivery
• Work with team leads to address project hurdles and remove daily bottlenecks
• Maintain accurate project logs, site schedules, and performance documentation
• Review daily progress against project deadlines, targets, and agreed timelines
• Support the planning and launch of new client project initiatives
• Communicate schedule updates and project expectations to relevant team members
• Help ensure project protocols and client requirements are followed on-site
• Prepare project status recaps and task summaries for management review

You'll need:

• Strong organizational and practical problem-solving skills
• Clear written and verbal communication
• The ability to coordinate multiple tasks and manage competing daily deadlines
• Confidence reviewing project logs, identifying status shifts, and tracking task metrics
• Good judgment when resolving day-to-day coordination issues
• The ability to collaborate across teams and support project accountability
• Proficiency with standard office software, email, and spreadsheets
• A practical, hands-on approach to task tracking and project coordination

Working Week

Monday to Friday

9:00am–5:30pm

Full-time, permanent

Office-based in Miami, FL

If you're looking for a Project Assistant position in Miami, FL where you can take ownership of daily project details, support team execution, and contribute to successful campaign rollouts, please submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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