Project Administrator

Project Administrator (Seattle)

Company Description

3Vi is an engineering practice with offices across the U.S. West Coast. 3Vi specializes in rail systems engineering, traction power, electrical engineering, cybersecurity, and software development.

Role Description

The Project Administrator is a full-time, on-site role based in Seattle, WA, supporting project teams with day-to-day coordination and administrative activities.

Responsibilities

• Maintain project records, files, and documentation.
• Track and maintain project correspondence, submittals, and other project documentation.
• Track project milestones, deliverables, deadlines, and required follow-up.
• Support the preparation and distribution of meeting agendas, minutes, and action items.
• Coordinate team schedules, calendars, meetings, and travel.
• Maintain inventory logs for office equipment, supplies, and PPE.
• Assist with employee and project onboarding activities.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Provide general project and administrative support as needed.

Qualifications & Skills

• Associate or bachelor’s degree in business, engineering, construction management, or a related discipline, or equivalent practical experience.
• Minimum 2 years' experience in in project administration, project coordination, or administrative support.
• Strong organizational and time management skills
• Ability to work on-site in Seattle, WA.
• Excellent written and verbal communication skills
• Attention to detail
• Experience supporting project teams in engineering, construction, or related technical fields is beneficial.

Compensation and Benefits

3Vi provides a comprehensive suite of benefits, including medical, dental, vision, disability, life insurance, and retirement savings for full-time employees.

Salary

$25-$30 per hour plus benefits

Equal Opportunity Employer Statement

3Vi, Inc. is an Equal Opportunity Employer. We are committed to fostering an inclusive and respectful workplace and do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by applicable law. All qualified applicants are encouraged to apply.

W2 Only (CTC and 1099 not available for this role)