Permit Coordinator (Home Remodeling)

Permit CoordinatorWe are seeking a highly motivated and detail-oriented Permit Coordinator to join our award-winning team. Our client is a nationally recognized leader in the home remodeling industry. As a member of the Operations team, you will play a key role in ensuring residential window and door projects move efficiently through the permitting process.This role requires excellent communication skills, a proactive mindset, strong attention to detail, and the ability to thrive in a fast-paced environment.

The ideal candidate will be organized, service-focused, and capable of managing multiple projects, municipalities, and permitting requirements simultaneously.The Permit Coordinator will be responsible for coordinating the permitting process from application through approval, working closely with internal teams, municipalities, building departments, inspectors, homeowners, and installation partners to ensure projects remain on schedule.Key ResponsibilitiesPrepare and submit permit applications for residential window and door projectsCoordinate permitting requirements with municipalities, building departments, and local authoritiesTrack permit applications from initial submission through final approvalMonitor multiple permit applications and deadlines simultaneouslyFollow up with municipalities regarding outstanding applications, corrections, approvals, and inspectionsReview project documentation to ensure applications are accurate, complete, and meet local requirementsIdentify missing information or documentation that could delay the permitting processCoordinate with Sales, Project Management, Installation, and Operations teams to obtain required documentationMaintain accurate records of permit applications, approvals, corrections, inspections, and related documentationCommunicate permit status and potential delays to internal teamsCoordinate inspections when required and ensure inspection requirements are properly documentedMaintain organized digital files and permitting recordsEnsure all required documentation is properly submitted and filedAssist with resolving permitting issues and discrepancies as they ariseStay organized while managing a high volume of projects and deadlinesSupport continuous improvement initiatives across the departmentAssist the Operations team with additional administrative and project coordination responsibilities as neededRequired SkillsExceptional organizational and time-management skillsHigh attention to detail and strong organizational habitsAbility to prioritize tasks and manage multiple projects under tight deadlinesStrong follow-up and problem-solving capabilitiesProfessional phone and email communication skillsAbility to communicate effectively with municipalities, building departments, contractors, homeowners, and internal teamsProactive mindset with strong ownership and accountabilityAbility to identify potential issues before they impact project timelinesComfortable working collaboratively across multiple departmentsAdaptability to changing priorities and processesConstruction, remodeling, permitting, or project coordination experience preferredExperience working with municipal permitting systems is a plusProficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)Willingness to learn internal systems, permitting portals, and project management softwareJob TypeFull-timeBenefits401(k)Dental insuranceHealth insurancePaid time offVision insuranceScheduleDay shiftWork LocationIn person