Operations Assistant

Location: Miami, FL

Employment Type: Full-time | On-site

If you're someone who enjoys keeping operational workflows on track, working with different people and seeing facility processes come together from start to finish, this could be a great opportunity for you.

What You'll Be Doing

• Assist with planning, coordinating and supporting day-to-day operations across different facility divisions.
• Develop and maintain operational logs, shift schedules, stock lists and progress trackers.
• Work closely with internal teams and department managers to ensure daily workflows stay on schedule.
• Coordinate operational syncs, prepare meeting agendas, log shift notes and follow up on pending action items.
• Monitor facility milestones, shipping deadlines and operational deliverables, keeping stakeholders informed of progress.
• Identify potential supply bottlenecks, inventory risks and scheduling issues, and help develop practical solutions.
• Liaise with external vendors, courier services and equipment providers as required.
• Support the implementation of new operational tools, storage systems and workflow initiatives.
• Assist with reviewing and improving existing facility processes to increase daily efficiency.
• Prepare operational updates, inventory reports, performance recaps and documentation.
• Track equipment resources, supply counts and facility logs where required.
• Maintain accurate operational records and ensure daily tasks are completed and followed through.
• Support different departments with their logistical coordination and admin requirements.
• Assist with general operational improvement projects as they arise.

What We're Looking For

Ideally, you'll have:

• Previous experience in operations support, logistics administration, inventory management, customer service or a similar role, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different internal teams, managers and external vendors.
• The ability to juggle multiple tasks, manage competing operational priorities and meet deadlines.
• Great attention to detail and a practical approach to problem-solving on-site.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new inventory management systems and tracking software.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in business administration, operations management, supply chain or a related field would be an advantage but are not essential.

Here's what you can look forward to:

• Variety in your work: Get involved in operations across different teams, facility departments and campaign areas.
• Hands-on experience: Build practical operations management skills while working on real business workflows.
• Career development: Learn from experienced professionals and develop your confidence in coordinating operations.
• Supportive team: Work with people who value collaboration, clear communication and getting things done.
• Opportunity to contribute: Bring your ideas, identify workflow improvements and help shape better ways of operating.
• Room to grow: Develop your skills and take on more operational responsibility as your experience grows.

If you're looking to build your career in operations management and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

Apply now with your resume and tell us why you'd be a great fit for the role.

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