Office Services Coordinator

Office Services CoordinatorHawkins Parnell & Young LLP is seeking an Office Services Coordinator to join their Santa Ana office. The ideal candidate must maintain positive working relationships with attorneys, support staff and clients. Duties include providing various support functions including, but not limited to responding to inquiries and obtaining information for clients, customers, visitors and other interested parties, various HR functions, maintaining a calm professional demeanor of willingness to serve those in the industry and observe confidentiality of client and Firm matters.HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing.Responsibilities include, but are not limited to:Answer main phone line and welcome guestsProcess daily incoming/outgoing mailOrder office suppliesCommunicate with vendors and process vendor invoicesConference room preparation and setupCreate and maintain paper and electronic files in compliance with internal policiesRead incoming materials in order to determine how and where they should be classified or filedAssist in trial preparationLearn and utilize litigation softwareScan/OCR documentsAssist with other duties and special projects as neededRequirements:Proficient in MS Office and file management suite2-5 years of office services/administrative experience required, law firm experience is a plusAbility to work independentlyCritical reasoning and personal judgment requiredStrong organizational skillsMust provide excellent customer service to internal and external customersExcellent written and verbal communication skillsWhy Hawkins Parnell?Hawkins Parnell is a national litigation powerhouse with offices spanning the United States.

Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide.Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding.Hawkins Parnell is an Equal Employment Opportunity Employer.