Office Manager

Law Firm Office Manager / Administrator

Location: Coral Gables, FL 33146

Salary: $75,000–$85,000 annually

Employment Type: Full-Time

Benefits: Excellent benefits package, including 401(k) with employer match

Position Overview

We are seeking an experienced and highly organized Law Firm Office Manager / Administrator to oversee the daily operations of a small, established law firm in Coral Gables. This is a hands-on management position responsible for keeping the office running efficiently while overseeing administrative operations, human resources, payroll, personnel management, and vendor relationships.

The ideal candidate is a proactive, resourceful professional who understands the unique needs of a law firm environment and enjoys wearing multiple hats. This individual will serve as a key point of contact for office operations and personnel, ensuring the firm operates smoothly and efficiently.

Key Responsibilities

Law Firm Operations & Administration

• Oversee the daily administrative and operational functions of the law firm.
• Ensure the office runs efficiently and all administrative needs are addressed.
• Develop and maintain office procedures, policies, and organizational processes.
• Coordinate office supplies, equipment, facilities, and general administrative needs.
• Handle confidential firm information and personnel matters with discretion.

Human Resources & Personnel Management

• Oversee HR-related functions, including employee onboarding, offboarding, and personnel documentation.
• Manage employee records, policies, attendance, and general HR administration.
• Serve as a primary resource for employee questions and day-to-day personnel matters.
• Assist with employee relations and help maintain a positive, professional office environment.
• Coordinate benefits administration and employee-related matters.

Payroll & Benefits Administration

• Oversee payroll processing and ensure employees are paid accurately and on time.
• Maintain payroll records and coordinate payroll-related administrative functions.
• Assist with benefits administration, including retirement plan coordination and 401(k) matters.

Vendor & Office Management

• Manage relationships with outside vendors and service providers.
• Coordinate vendor contracts, services, invoices, and ongoing office needs.
• Monitor office expenses and assist with operational budgeting.
• Identify opportunities to improve office efficiency and streamline processes.

Qualifications

• 5+ years of previous experience managing the administrative operations of a law firm or professional services office.
• Experience overseeing HR functions, payroll, and personnel administration.
• Strong organizational, leadership, and problem-solving skills.
• Experience managing vendor relationships and office operations.
• Ability to handle confidential information with professionalism and discretion.
• Excellent communication and interpersonal skills.
• Ability to work independently, prioritize responsibilities, and manage multiple functions in a small-office environment.

Compensation & Benefits

• Competitive salary of $75,000–$85,000 annually.
• Excellent benefits package.
• 401(k) with employer matching.
• Opportunity to take ownership of the day-to-day operations of a professional law firm environment.

This is an excellent opportunity for an experienced law firm administrator or office manager who enjoys a hands-on leadership role and wants to make a meaningful impact on the overall success and efficiency of a firm.