Office Manager/Executive Assistant

Office Manager/Executive AssistantThis role serves as a crucial link among executives, employees, and external stakeholders. The Office Manager/Executive Assistant will manage executives' calendars, schedule meetings, and coordinate logistics to ensure smooth operations.ResponsibilitiesServe as the primary liaison among executives, employees, and external stakeholders.Manage executives' calendars, schedule meetings, and coordinate logistics.Arrange domestic and occasional international travel, including accommodations and itineraries.Track daily expenses and prepare weekly, monthly, or quarterly reports.Format and prepare internal and external communications such as memos, emails, presentations, and reports.Take meeting minutes, document action items, and distribute follow-up communications.Manage incoming and outgoing correspondence.Perform general clerical duties including filing, photocopying, scanning, and mailing.Support special projects and ad hoc tasks as assigned.Essential SkillsProficiency in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).Experience in administrative support and calendar management.At least 4 years of experience as an Executive Assistant or in a similar administrative support role.Additional Skills & QualificationsHigh School diploma or GED required; Bachelor's degree preferred.Prior experience supporting executives.Familiarity with travel and expense management systems.Experience working in technical, engineering, or operations-focused environments.Work EnvironmentThe position operates Monday to Friday, 9am to 5pm, with four days in the office and one day remote.

The role involves using Microsoft Office 365, Microsoft Teams, electronic calendar systems, expense reporting tools, and standard office equipment.Job Type & LocationThis is a Contract position based out of Midland, TX.Pay and BenefitsThe pay range for this position is $38.46 - $40.87/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).Workplace TypeThis is a hybrid position in Midland, TX.Application DeadlineThis position is anticipated to close on Oct 7, 2026.