Office Manager, Bears Academy

Office ManagerKodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry.We are seeking a highly organized and results-driven Office Manager to oversee and ensure smooth day-to-day operations at the Bears Academy training facility. This role is key to ensuring efficient administrative operations, office coordination, and seamless support for all training activities at Bears Academy.Essential Duties & ResponsibilitiesAdministrative & Office Operations Manage day-to-day office operationsMaintain office supplies, equipment, and training materialsCoordinate facility maintenance and vendor relationshipsCoordinate emergency preparedness and facility proceduresAssist with regulatory and safety requirements to ensure compliance with company safety standardsManage office budgets, invoices, purchase orders, and expense trackingTraining Coordination & Support Schedule classes and training activities at Bears Academy Responsible for Technician Fundamental cohorts; creating the annual schedule and enrolling new employees into the appropriate cohort based on hire dateSchedule or help support the scheduling of travel and logistics to attend trainingSupport the registration and enrollment processEnsure materials are prepared for each class (print, bound, and available)Bears Academy Support Serve as the primary point of contact for employees, trainees, trainers, and visitorsRespond to training inquiries and coordinate scheduling requestsAssist managers with scheduling and logisticsHandle visitor check-in and facility access proceduresEvent & Program Support Plan and coordinate training events, workshops, orientations, and other company eventsArrange catering, lodging, transportation, and meeting logistics, as neededSupport graduation ceremonies, recognition events, and leadership visitsLodging & Transportation Support Manage training fleet trucks Coordinate training fleet trucks pickup and drop-offsGenerate work tasks for maintenanceCoordinate maintenance on training fleet trucks, as neededManage man camps Coordinate cleanings and laundryAssign rooms and distribute keys/codes, for Bears Academy visitorsPeople & Team Support Coordinate communications and announcementsAssist leadership with presentations, reports, and special projectsFoster a positive and professional learning environmentEducation, Experience, & Training5+ years of experience in office management, administrative leadership, or corporate servicesBachelor's degree in Business Administration, Management, or related field (preferred)Strong organizational, leadership, and interpersonal skillsTime management and the ability manage multiple concurrent projects and activitiesExcellent written and verbal communication abilitiesProficiency in Microsoft Office SuitePhysical DemandsRequired to sit for long periods of time, as neededAbility to work occasionally long or irregular hoursTravel requirements, occasional for team meetingsKodiak Gas Services is an Equal Employment Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.