Office Assistant / Operations Coordinator (Part-Time, Growth Role)
IrriLights is a growing irrigation and landscape lighting company based in Northern Virginia. We are looking for a reliable, detail-oriented Office Assistant to support daily operations and grow into an operations coordinator or manager role over time.
This is a part-time position with flexibility, responsibility, and a clear path to increased ownership as the business scales.
Role overview
This role supports the day-to-day operations of the business and works closely with ownership. The position is remote, but candidates must be located in Northern Virginia to support local operations as needed.
Primary responsibilities
- Answer inbound calls and respond to customer inquiries
- Schedule and coordinate service jobs and estimates
- Create and send invoices and follow up on outstanding payments
- Prepare job materials and close out completed jobs in our system
- Maintain accurate customer and job records in CRM
- Assist with hiring logistics including posting roles, screening applicants, and scheduling interviews
- Learn and maintain Salesforce workflows through guided training (Trailhead)
- Help document processes, pricing updates, and standard operating procedures
What success looks like in the first 60 days
- Owner no longer handling calls, scheduling, or invoicing
- Jobs tracked cleanly and invoices sent promptly
- Hiring pipeline organized and running smoothly
- CRM kept up to date daily without owner involvement
Qualifications
- Prior administrative, office, or operations experience preferred
- Strong organization and communication skills
- Comfortable learning new systems and documenting processes
- Bilingual English and Spanish strongly preferred
- Interest in growing into an operations or management role
Compensation
- Part-time, approximately 20–25 hours per week
- Opportunity to grow into a larger role as the business scales
- Target start date: February 1
To apply, submit your application through LinkedIn. Qualified candidates will be contacted for a short initial phone screen.
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