National Operations Assistant

National Operations AssistantQuintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority law firm in the United States, is seeking a National Operations Assistant to join our Miami office. This position will support the firm's National Operations team and report directly to the Director of Operations. This is a full-time, in-office position offering a competitive salary and comprehensive benefits package.About the RoleThe National Operations Assistant will provide administrative and operational support to help ensure the efficient day-to-day functioning of the firm's offices nationwide. This role will assist the Director of Operations and Operations team with office coordination, vendor communication, facilities-related needs, reporting, project tracking, and other operational initiatives.The ideal candidate is highly organized, proactive, detail-oriented, and comfortable coordinating multiple priorities across a growing national organization. This is an excellent opportunity for someone looking to develop their career in business operations within a professional services environment.Primary Duties and ResponsibilitiesProvide administrative and operational support to the Director of Operations and National Operations teamAssist with day-to-day operational needs across the firm's offices nationwideCoordinate and follow up on requests from office administrators, vendors, and internal departmentsAssist with facilities-related matters, including maintenance requests, office services, equipment, and other operational needsCommunicate with vendors regarding service requests, scheduling, and other office-related mattersMaintain operational trackers, spreadsheets, reports, and other recordsAssist with tracking projects, deadlines, outstanding requests, and action items to ensure timely completionSupport new office openings, office moves, expansions, and other operational projects as neededAssist with ordering, tracking, and coordinating office supplies, furniture, equipment, and other resourcesPrepare correspondence, reports, presentations, and other materials as requestedMaintain organized electronic files and documentation related to operations, vendors, offices, and ongoing projectsCoordinate meetings, prepare materials, and assist with follow-up on outstanding action itemsCollaborate with departments including Human Resources, Finance, IT, Marketing, Recruiting, and other administrative teamsAssist with special projects and other operational or administrative responsibilities as assignedQualifications1–3 years of administrative, operations, office coordination, or related professional experience preferredStrong organizational skills and attention to detailExcellent written and verbal communication skillsAbility to manage multiple priorities and follow projects through to completionProficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointStrong problem-solving skills and willingness to take initiativeAbility to communicate professionally with employees, leadership, vendors, and other business partnersAbility to work effectively both independently and as part of a collaborative teamProfessional demeanor and ability to handle confidential or sensitive information appropriatelyExperience in a law firm, professional services organization, or multi-office environment is a plus, but not requiredWhat We OfferQPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:Medical, dental, and vision insuranceEmployer-paid life insurance and short-term disability401(k) with employer matchPaid vacation, holidays, and personal time offOpportunities for professional growth within a national law firmTo ApplyFor immediate consideration, qualified candidates should submit their resume.

Compensation is commensurate with experience.QPWB is an Equal Opportunity Employer.