Lead Legal Assistant – Medical Malpractice Defense

Lead Legal Secretary – Medical Malpractice & General Liability DefenseAscension Global Staffing & Executive Search is seeking an experienced Lead Legal Secretary – Medical Malpractice & General Liability Defense to join a well-established and highly respected law firm. This is an excellent opportunity for a seasoned legal professional who thrives in a fast-paced litigation environment and enjoys taking on a leadership role while providing exceptional support to attorneys.The ideal candidate will have extensive experience supporting medical malpractice and general liability/third-party defense attorneys and will serve as a trusted partner to the firm's Managing Shareholder. This individual will also help guide and mentor members of the legal support team while ensuring the efficient day-to-day operation of the practice.Position OverviewAs the Lead Legal Secretary, you will play a critical role in managing complex litigation matters from inception through trial.

You will coordinate schedules, maintain case files, oversee litigation deadlines, and provide high-level administrative and legal support. This role is ideal for someone who is organized, proactive, detail-oriented, and enjoys working collaboratively in a leadership capacity.Key ResponsibilitiesProvide high-level legal and administrative support to the Managing Shareholder.Draft, revise, proofread, and prepare pleadings, motions, discovery, correspondence, and other litigation documents.Coordinate depositions, hearings, mediations, expert witness schedules, and court appearances.Prepare and file court documents through state and federal e-filing systems while ensuring compliance with all court rules and deadlines.Maintain and organize electronic and physical case files throughout the litigation process.Manage attorney calendars, deadlines, scheduling, and litigation workflow.Monitor litigation deadlines and proactively ensure timely completion of all tasks.Handle attorney time entry, billing support, and other litigation support functions.Serve as the lead legal secretary for the practice group, helping coordinate workflow across the legal support team.Mentor, train, and support additional legal assistants and secretaries as the team grows.Foster a collaborative, professional, and team-oriented work environment.QualificationsMinimum 5 + years of legal secretary experience in a litigation law firm.Direct experience supporting medical malpractice defense attorneys is required.Experience with general liability and/or third-party defense litigation is highly preferred.Thorough understanding of medical malpractice litigation procedures, deadlines, court filings, and case management.Experience coordinating complex attorney calendars, depositions, hearings, mediations, and trial preparation.Knowledge of attorney billing, time entry, and litigation support operations.Excellent organizational, communication, and multitasking skills.High level of professionalism, discretion, and attention to detail.Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel) and legal document management systems.Self-motivated with the ability to anticipate attorney needs and prioritize multiple assignments in a fast-paced environment.Comprehensive Benefits Include:Medical InsuranceGAP InsuranceVision & Dental InsuranceLife InsuranceLong-Term Disability401(k) Retirement PlanFSA/HSA OptionsPaid Vacation10 Paid HolidaysPerformance BonusesComplimentary LunchDiverse, inclusive, supportive, and collaborative work environmentIf you are an experienced litigation legal secretary looking to take the next step in your career with a leadership opportunity at a respected law firm, we encourage you to apply. This is an outstanding opportunity to join a dynamic team where your expertise and contributions will be highly valued.