We are representing a sophisticated, privately held family office in Miami seeking an Investment Operations Manager to oversee the day-to-day operational and financial activities of a diversified investment portfolio.
This individual will play a key role in managing investment transactions, monitoring portfolio activity, coordinating with external investment partners, and ensuring the accuracy and integrity of investment reporting. The ideal candidate will bring a strong understanding of alternative investments, exceptional organizational skills, and the ability to operate independently in a fast-paced, highly confidential environment.
Key Responsibilities
- Oversee daily investment operations across a diversified portfolio, including private equity, venture capital, hedge funds, real estate, and other alternative investments.
- Manage capital calls, distributions, investment funding requests, and related cash movements.
- Monitor investment activity, cash balances, liquidity requirements, and upcoming financial commitments.
- Maintain accurate investment records, including ownership structures, capital accounts, investment valuations, and transaction histories.
- Coordinate with external investment managers, custodians, fund administrators, banking partners, and other service providers.
- Review investment statements, capital account reports, and supporting documentation to ensure accuracy and completeness.
- Prepare and maintain consolidated investment reporting, portfolio performance summaries, and management dashboards.
- Track investment commitments, unfunded obligations, distributions, and realized and unrealized gains.
- Partner with accounting and tax professionals to ensure investment activity is properly recorded and reported across multiple legal entities.
- Assist with investment onboarding, subscription documents, wire instructions, and transaction execution.
- Identify opportunities to improve operational processes, reporting capabilities, and internal controls.
- Support senior leadership with special projects, investment analysis, and ad hoc reporting requests.
Qualifications
- Bachelor's degree in Finance, Accounting, Economics, or a related field.
- 5–10+ years of experience in investment operations, fund accounting, investment management, or family office environments.
- Strong understanding of alternative investments, including private equity, private credit, hedge funds, and real estate.
- Experience managing capital calls, distributions, investment reconciliations, and portfolio reporting.
- Familiarity with complex investment structures, partnerships, and multiple legal entities.
- Advanced Excel skills and experience working with investment reporting or portfolio management systems.
- Strong analytical skills with exceptional attention to detail.
- Ability to manage competing priorities, work independently, and communicate effectively with internal and external stakeholders.
- High degree of professionalism, discretion, and confidentiality.
Investment Operations Director in Miami at Segrera Associates
This position is listed as full time and onsite. It was posted 3 days ago.