Intellectual Property Patent Docketing Specialist

Intellectual Property (IP) Patent Docketing Specialist

Full-Time | Onsite (Legal / Intellectual Property Department)

We are seeking an experienced Intellectual Property Patent Docketing Specialist to support a fast‑paced Intellectual Property practice. This role requires accuracy, organization, and the ability to manage a high volume of time‑sensitive deadlines related to U.S. and international patent filings.

Responsibilities

• Review, docket, and distribute a high volume of incoming correspondence from the USPTO, WIPO, and foreign associates
• Update docket based on USPTO filing receipts, WIPO confirmations, and correspondence from foreign counsel
• Monitor daily docket deadlines and ensure all due dates are met
• Process docket updates based on attorney and paralegal instructions
• Perform monthly status reviews of pending U.S. patent applications
• Manage incoming and outgoing transferred files
• Generate docket reports and respond to internal requests for status updates
• Save and organize correspondence within the electronic document management system

Required Skills & Experience

• Working knowledge of U.S. and international patent and/or trademark prosecution processes
• Ability to interpret and follow rules, procedures, and filing requirements
• Strong attention to detail and excellent proofreading skills
• Highly organized, with the ability to manage deadlines and maintain accuracy under pressure
• Proficient in Microsoft Office (Outlook, Word, Excel)
• 6+ years of intellectual property experience in a law firm or legal services setting
• Prior IP docketing experience required; patent docketing strongly preferred
• Experience with IP docketing software (FIP highly preferred)

Preferred

• Bachelor's degree or equivalent experience

What We’re Looking For

• Someone who thrives in a deadline‑driven environment
• A detail‑oriented professional who enjoys structure and accuracy
• A proactive communicator with strong follow‑through and ownership

Preferred Cities

• Atlanta, GA – 30303, 30308, 30309
• Charlotte, NC – 28202 (Uptown), 28203, 28277, 75201, 75202, 75204
• Houston, TX – 77002, 77056, 77024
• Tampa, FL – 33602, 33607, 33301, 33304
• West Palm Beach, FL – 33401, 33405
• Miami, FL – 33132 (Downtown), 33130 (Brickell), 33136, 32801, 32803, 32819
• Washington, DC – 20001, 20002, 20005
• New York, NY (Manhattan) – 10001, 10016, 10022
• Chicago, IL – 60601, 60611, 60606

Seniority level

Mid‑Senior level

Employment type

Full-time

Job function

Legal

Industries: Legal Services