Full Charge Bookkeeper

Established family office is seeking an experienced Bookkeeper & Office Administrator to maintain accurate financial records, deliver timely financial statements, and support day-to-day office operations. The ideal candidate is detail-oriented, dependable, discreet, and comfortable supporting a small team.

Responsibilities:

• Bookkeeping & Financial Reporting — 80%
• Maintain accurate, up-to-date books and general ledger records.
• Reconcile bank and credit card accounts, collect receipts, and resolve discrepancies.
• Manage accounts payable and receivable, including invoice processing, payment preparation, and tracking outstanding balances.
• Complete monthly bookkeeping close activities and prepare and deliver financial statements, including income statements and balance sheets.
• Review financial reports for accuracy and flag discrepancies or unusual transactions.
• Coordinate with internal accountants on adjusting entries, tax preparation, and year-end reporting.
• Maintain organized financial documentation and supporting schedules.
• Track recurring expenses and ensure transactions are properly categorized.

• Office Administration — 20%
• Coordinate office supplies, vendors, subscriptions, and service providers.
• Organize company documents and maintain administrative records.
• Track renewals, deadlines, and routine office requirements.
• Assist with correspondence, document preparation, and other administrative tasks.
• Support improvements to bookkeeping and office processes.

Qualifications:

• 5–10 years of relevant bookkeeping experience, including bank and credit card reconciliation, monthly close, and financial statement preparation.
• Proficiency with technology including the Microsoft suite as well as with accounting software such as Sage
• Strong organizational skills, attention to detail, and ability to meet recurring deadlines.
• Ability to handle sensitive financial and company information with discretion.
• Comfortable working proactively and independently.
• Experience supporting a small office team.
• Fluent English required; bilingual English/Spanish preferred.
• Must be able to commute reliably to the Downtown Miami office for on-site work.
• Experience in a family office, small business, or professional services firm is a plus

• Relevant bookkeeping experience, including bank and credit card reconciliation, monthly close, and financial statement preparation.
• Proficiency with technology including the Microsoft suite.
• Proficiency with accounting software such as Sage.
• Strong organizational skills and attention to detail.
• Ability to meet recurring deadlines.
• Ability to handle sensitive financial and company information with discretion.
• Comfortable working proactively and independently.
• Experience supporting a small office team.
• Fluent English.
• Ability to commute reliably to the Downtown Miami office for on-site work.