Executive Assistant to Chief Executive Officer

About the Opportunity

TalentoHC is partnering with a global product design and technology company seeking an Executive Assistant to the CEO of a fast paced, bold culture built around innovation

The Executive Assistant is a trusted business partner to the CEO and their leadership team. This role keeps a high-velocity executive office running — owning the calendar, anticipating needs, and coordinating across the organization so the executive can stay focused on the priorities that move the business. The ideal candidate pivots easily between tasks, prioritizes relentlessly and handles confidential matters with discretion

Key Responsibilities

• Manage a complex, fast-changing calendar; resolve conflicts and protect time for top priorities.
• Schedule and prepare leadership meetings, product reviews, team sessions and cross-functional project meetings, including agendas, materials and follow-ups.
• Coordinate domestic and international travel, itineraries and logistics.
• Plan logistics for executive offsites, all-hands, investor sessions and external partner visits.
• Process expense reports, invoices and purchase requests accurately and on time.
• Act as first point of contact for the executive office — welcoming candidates, vendors and visitors, and representing the executive professionally.
• Partner with the broader Executive Assistant team to align on executive-level priorities and shared scheduling.
• Track action items and deadlines, keeping the executive and their team informed and accountable.
• Support special projects and additional administrative needs as they arise.

Qualifications

• Bachelor's degree or 5+ years of experience supporting VP-level or senior executives.
• Advanced proficiency with Microsoft Outlook, Teams, Excel and PowerPoint; comfort learning new tools quickly.
• Exceptional organization, time management and attention to detail.
• Clear, polished written and verbal communication with all levels of the organization.
• Sound judgment and discretion with confidential information.
• Self-confident and diplomatic, able to anticipate needs and handle the unexpected calmly.
• Flexibility for occasional after-hours support based on business needs.

About TalentoHC

Build Your Best Team Yet.

Executive Search | Professional Search | Talent Acquisition | Staff Augmentation | RPO | Human Capital Consulting

TalentoHC is the human capital and workforce functional practice of Talento & Co., helping organizations build high-performing leadership and professional teams through executive search, professional search, recruitment process outsourcing, staff augmentation, and connected workforce solutions.

Equal Opportunity Employer

TalentoHC is an equal opportunity employer committed to fostering an inclusive workplace that values diverse backgrounds, perspectives, and experiences. All qualified applicants will receive consideration for employment without regard to legally protected characteristics