Executive Assistant

Overview

You will be an Executive Assistant to two Sr Directors. Daily activities include challenging calendar management, coordinating meetings and video/conference calls, and actively utilizing problem-solving abilities as challenges arise. Scheduling domestic and international travel and arranging team off-sites and events will be regular tasks. Support will include coordinating cross-functional meetings across various locations/time zones, ensuring great communication and collaboration. You will also support team events throughout the year, bringing creativity and attention to detail to team needs and activities.

Responsibilities

• Manage calendars for two Sr Directors, prioritize meetings, coordinate video/conference calls, and resolve scheduling conflicts proactively.
• Arrange domestic and international travel and coordinate team off-sites and events.
• Coordinate cross-functional meetings across locations and time zones to ensure effective communication and collaboration.
• Support team events throughout the year with attention to detail and creativity.
• Monitor and address scheduling needs and adapt to changes with a calm, professional demeanor.

Minimum Qualifications

• Eight plus years of Executive Assistant experience supporting Vice President or Sr Director level.
• Proficient in calendar management, complex travel arrangements, expense reports, and facilities requests.
• Excellent written and verbal communication skills with a strong sense of professionalism.
• Extensive calendar management experience.

Preferred Qualifications

• Proficiency in Calendar, Numbers, and Keynote.
• Strong written and verbal communication skills with professionalism and tact when interacting with senior executives and team members.
• Resourceful problem-solver who can prioritize and manage multiple tasks in a multifaceted environment.
• Ability to work autonomously with integrity and discretion when handling sensitive information.
• Proven track record of meeting deadlines and taking initiative to make well-informed decisions.
• Experience managing complex calendars, prioritizing meetings and video calls, and proactively resolving scheduling conflicts.
• Ability to notice trends, anticipate needs, and respond calmly to changes.
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Strong interpersonal skills with the ability to build cross-functional relationships and collaborate with other executive assistants.
• Can-do attitude; no task is too big or small.
• Ability to handle conflicts appropriately and know when to escalate issues or apply common sense.

Seniorities and Employment

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Information Technology and Engineering
• Industries: Administrative and Support Services, Information Services, and Software Development

Note: This description excludes extraneous job listings and promotional content shown in the original listing.