Executive Assistant - Pathways Recent Graduates

Executive Assistant To The United States AttorneyThis is an excepted service appointment under the Pathways Recent Graduates Program. This appointment is a one-year career development program. At the successful completion of the program requirements, you may be eligible for non-competitive conversion to a Federal career or career-conditional appointment.If selected for this position, you will serve as the Executive Assistant to the United States Attorney for the District of Oregon.

You will join a well-respected team that is responsible for providing administrative and analytical support to senior management for the United States Attorney's Office (USAO), District of Oregon. Typical work assignments will include:Coordinates office operations and administrative activities for the district.Provides comprehensive administrative support to senior management by coordinating daily operations, managing executive calendars, prioritizing appointments, and resolving scheduling conflicts.Reviews and analyzes a wide range of incoming and outgoing executive level correspondence and makes determinations as to its appropriate disposition according to the district, Executive Office for United States Attorneys (EOUSA), and Department of Justice (DOJ) procedures and guidelines.Ensures thorough research and coordination with others inside and outside of the office and fully briefs executive staff members on meetings and attendees prior to events.Composes and prepares correspondence using correct format, spelling, and grammar. Types a variety of material in final form from rough drafts, notes, or verbal instructions.Tracks assignments, suspense dates, and action items to ensure timely completion.Arrange travel for the United States Attorney (USA) and First Assistant United States Attorney (FAUSA).

Secures accommodations and maintains contact while the USA and FAUSA are in a travel status and informs of important developments.Serve as a liaison with internal and external offices and coordinates with staff and works closely with Division Chiefs, Executive Office for United States Attorneys (EOUSA) staff, and Department of Justice (DOJ) staff in scheduling and coordinating visits, meetings, and itineraries.Screens telephone calls and visitors' requests to speak with the United States Attorney (USA) and First Assistant United States Attorney (FAUSA). With supervisory assistance determines which matters to handle personally and which to refer to other management officials.Handles special assignments that are of a highly sensitive nature.Provides administrative support for cross-functional workgroups, task forces, or committees by coordinating logistics and maintaining project documentation.