Executive Administrative Assistant

Executive Administrative AssistantCopado empowers every Salesforce development team to plan, build, test and deliver applications with speed and confidence by unifying CI/CD pipelines and automated testing on one platform — all powered by embedded AI.Job Summary We are seeking a high-performance Executive Administrative Assistant to serve as a strategic operational partner to Copado's senior executive leadership team. This is not a traditional administrative role. It is a mission-critical position requiring exceptional organizational ability, speed, discretion, and the capacity to manage complex, competing priorities across multiple leaders simultaneously.The executives you support operate at a high level with rigorous expectations, rapid decision cycles, and an intense pace.

The ideal candidate thrives in that environment, anticipates needs across multiple stakeholders, solves problems before they surface, and ensures each leader can focus entirely on their strategic priorities.This role requires the skillset of a seasoned executive assistant combined with strong operational execution and modern technical fluency, including proficiency with AI productivity tools and digital collaboration platforms.This role supports Copado's:Chief People OfficerChief Business OfficerSVP, General CounselSVP, Customer SuccessKey ResponsibilitiesExecutive PartnershipServe as the primary administrative partner to multiple senior executives, ensuring seamless daily operations across each leader's prioritiesManage and aggressively optimize calendars for multiple executives, resolving conflicts and aligning schedules with strategic objectivesAct as gatekeeper and liaison between executives and internal/external stakeholdersPrepare executives for meetings through research, briefings, agendas, and follow-up trackingDraft and manage executive communications, presentations, and correspondence on behalf of multiple leadersOperational ExecutionCoordinate executive team meetings, cross-functional leadership sessions, and board engagementsTrack high-priority initiatives across leaders and ensure follow-through across departmentsMaintain organized and secure executive documentation and records for multiple stakeholdersExecute special projects and operational initiatives on behalf of the leadership teamBalance and triage competing requests across executives, escalating conflicts as appropriateCommunication & Stakeholder ManagementInterface with senior executives, partners, clients, and board members with professionalism and executive presence on behalf of multiple leadersEnsure clear, coordinated communication between the leadership team and the broader organizationManage sensitive and confidential information across multiple executives with the highest level of discretionTravel, Logistics & Financial AdministrationQuarterly travel required (if applicable)Coordinate complex domestic and international travel arrangements with detailed itineraries for multiple executives, often simultaneouslyManage expense reporting across multiple cost centersOversee logistical planning for executive meetings, events, and engagementsTechnology & AI ProductivityLeverage AI tools to streamline workflows, research, summaries, document drafting, and task automation across the leadership teamMaintain high efficiency using digital productivity and collaboration platformsSupport executives with data tracking, reporting, and digital organizationQualifications & Experience5+ years of experience supporting multiple C-Suite executives or a senior leadership teamProven ability to manage competing priorities across multiple stakeholders in high-pressure, fast-moving environmentsExceptional organizational and project management skillsAdvanced written and verbal communication abilitiesStrong critical thinking and problem-solving skills with the ability to triage across leadersAbility to anticipate needs and execute with minimal directionAbsolute discretion when handling confidential information across multiple executivesRequired Technical ProficiencyAI productivity tools (research, summaries, document drafting, workflow optimization)Microsoft Excel (data organization, reporting, and tracking)Expensify (expense management across multiple accounts)Google Meet (meeting coordination and virtual communication)Google Workspace (Docs, Sheets, Drive, Calendar — including multi-calendar management)Core CompetenciesAnticipation & Ownership - You think ahead across multiple leaders, solve problems before they appear, and take full ownership of outcomes.Operational Precision - You manage complex, overlapping schedules, logistics, and priorities with extreme attention to detail.Composure Under Pressure - You remain calm, focused, and solutions-oriented when managing simultaneous demands from multiple executives.Executive Presence - You communicate professionally with senior leadership, partners, and stakeholders on behalf of the team.Speed & Adaptability - You move quickly, adjust to shifting priorities across multiple leaders, and execute with accuracy.What Success Looks LikeSchedules and priorities across the leadership team run with precision and efficiencyCommunication and coordination across and between leaders is clear and seamlessCritical initiatives for each executive stay organized, tracked, and moving forwardThe Executive Assistant becomes a trusted operational partner to the entire leadership teamThis Role Is Ideal For Someone WhoThrives in high-expectation environments with multiple stakeholdersEnjoys being close to executive decision-making at the leadership team levelIs technology savvy and AI-forwardTakes pride in being indispensable to the success of an entire leadership team — not just one personBenefitsCompetitive salary and performance-based bonuses.Comprehensive health, dental, and vision insurance.401(k) PlanPaid Time OffWellness PerksCopado is Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Copado does not accept unsolicited headhunter and agency resumes.

Copado will not pay any third-party agency or company that does not have a signed agreement with Copado.