Corporate Real Estate Programs Consultant

Location: On site. Memphis, TN, Charlotte, NC, or Knoxville, TN

SUMMARY

Coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects.

ESSENTIAL DUTIES

• Purchase Order (PO) Management:
  • Issue POs per associate need/project.
  • Research warranty and request vendor quotes.
  • Obtain necessary approvals; track non-project items.
  • Communicate delivery/installation status.
• Invoice and Budget Management:
  • Process/review invoices for capital projects.
  • Manage project POs, ensure budget compliance.
  • Assist with O&E Forecast Tracking and Budget Compliance
• Contracts & Vendor Liaison:
  • Coordinate with internal partners
  • Support contract review and vendor onboarding.
  • Coordinate with and managing external vendors.
  • Partner with legal on contract revisions.
  • Run RFPs
• Project Close-Out & Documentation:
  • Archive documents and invoices in project systems.
  • Ensure all items are reconciled and projects are closed out.
  • Reconcile records; send reports/copies to stakeholders.
• Continuous Improvement:
  • Propose new templates/processes.
  • Assist with checklist/template development.

Governance

• Timely quarterly QBRs completed with agendas, minutes, actions, and follow-ups.
• Centralized documentation maintained (contracts, QBRs, SOPs, performance reports).
• Audit of playbooks; track completion and adoption metrics.
• Accurate invoicing and data integrity
• Assist in SLA/KPI adherence

QUALIFICATIONS & EXPERIENCE REQUIRED

• Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment.
• Familiarity with PO processes, contract review, and invoice processing

Skills & Abilities Required

• Strong organizational and communication skills with an attention to detail.
• Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity Archibus, COUPA).
• Proactive problem-solving mindset and ability to coordinate across departments and vendors.
• Strong analytical and reporting skills.
• Strong excel skills.

Preferred Skills

• Knowledge of workplace accommodations and facility project management.
• Experience with legal or capital project invoice processing.
• Proficiency with digital filing systems and collaborative work tools.

Reporting Structure

• Reports to Corporate Real Estate Program Services Manager.