Clerical Assistant I/II/III

Clerical AssistantSection: Health Care Section/Public Protection DivisionClass: Clerical Assistant I/II/IIILocation: HarrisburgTelework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired and based on business need.Position Type: Full-time, Non-civil service, UnionWork Hours: 8:30 – 5:00Salary Range: Clerical Assistant I, Pay Range 2 – Starting salary of $32,078Clerical Assistant II – Pay Range 3: Starting salary of $36,108Clerical Assistant III – Pay Range 4: Starting salary of $40,685Basic FunctionAn employee in this position performs clerical work which requires the utilization of typing skills and the processing of a variety of documents, including, but not limited to, correspondence and similar documents as well as verifying information, performing arithmetic calculations, and assisting the public in completing governmental forms. Work assignments will involve providing secretarial services to multiple individuals as well as data entry and document management through the use of computers and electronic scanning equipment.

Work may involve providing training and guidance to new employees and fulfilling a lead worker role for routine clerical operations. Work is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule. Employees work with considerable independence within standard operating procedures, however, detailed supervisory guidance and review is received for new or unusual situations and changes in operating procedures and policies.Examples Of DutiesTypes and formats documents and lettersScans documentsUploads scanned documents into database (Practice Manager)Inputs dataMaintains documents in an orderly and safeguarded mannerProvides phone coveragePicks-up and distributes mail and/or deliveries, traveling locally as neededPrepares postage for mailingPerforms related work as requiredMinimum Experience and TrainingClerical Assistant I:Ability to perform the positionNo previous work experience neededClerical Assistant II:Six months as a Clerical Assistant I ORGraduation from high school ORAny equivalent combination of experience and trainingClerical Assistant III:One year as a Clerical Assistant II OROne year of moderately complex clerical experience ORAny equivalent combination of experience and trainingPreferred Knowledge, Skills, and AbilitiesProficient in Microsoft Word and OutlookShows initiative, works independently, and is dependableExhibits attention to accuracy and organizationPossesses computer knowledge necessary to navigate through networks and computer based filesExceptional typing skillsAbility to maintain confidentiality of document materials