Benefits and Payroll Coordinator

Benefits & Payroll CoordinatorBGIS is seeking a Benefits & Payroll Coordinator to join our People & Culture team in Seattle, Washington. This hybrid position plays a key role in supporting payroll administration, employee benefits programs, HR systems, and employee services across the organization.At BGIS, we create and optimize spaces that help organizations perform at their best. As a leading provider of integrated real estate, facilities management, project management, and workplace solutions, we are committed to operational excellence, sustainability, innovation, and employee growth.Compensation & BenefitsCompetitive Compensation$25-$27 per hour ($52,000-$56,160 annually)Time Off & Retirement128 hours of Paid Time Off to start, increasing with tenure.Nine paid holidays annually.401(k) with a 5% company matchComprehensive BenefitsMedical, dental, and vision coverageLife and disability insuranceHealth Savings Account (HSA) and Flexible Spending Accounts (FSA)Employee Assistance ProgramPaid parental leave.Gym membership discountsTeam member referral bonusProfessional DevelopmentTuition reimbursementTechnical training and career development programsOpportunities for internal advancement and relocationAccess to corporate discount programs through ADPJob SummaryThe Benefits & Payroll Coordinator supports the day-to-day operations of the People & Culture team by administering payroll and benefits processes, maintaining employee data within HR systems, responding to employee inquiries, and ensuring accurate reporting and compliance.

This position requires strong attention to detail, excellent customer service skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesEmployee SupportDeliver exceptional service to employees, managers, and business leaders.Respond to payroll and benefits inquiries and coordinate resolution of complex issues.Monitor shared team in boxes and ensure timely responses.Assist with new hire orientation and benefits presentations.Support People & Culture initiatives and special projects as assigned.Payroll AdministrationReview and process timekeeping corrections and payroll-related transactions.Audit payroll deductions, earnings, and benefit contributions for accuracy and compliance.Research and resolve payroll discrepancies and employee questions.Support managers and employees in navigating payroll and HR systems.Ensure compliance with applicable payroll regulations, including multi-state requirements.Benefits AdministrationAdminister employee benefit programs and respond to benefits-related inquiries.Process benefit provider invoices and maintain accurate records.Support leave of absence and accommodation processes.Coordinate benefit enrollments, life event changes, open enrollment activities, and retirement plan transactions.Prepare reports and maintain tracking tools related to benefits, leaves, and employee programs.Collaborate with internal stakeholders and third-party vendors to ensure effective benefits administration.Develop and distribute employee communications, newsletters, reminders, and knowledge-base content.Support life insurance, retirement plan, and other benefit-related transactions.HR Data & ReportingMaintain accurate employee records and data within HR systems.Process employee lifecycle transactions, including:New hiresTransfersPromotionsCompensation changesSeparationsGenerate recurring and ad hoc reports.Support audits and data integrity reviews.Maintain strict confidentiality of sensitive employee information.Identify opportunities to improve workflows, efficiency, and data accuracy.QualificationsRequiredHigh school diploma or equivalent.Minimum of two years of experience supporting payroll and employee benefits administration.Experience working with HRIS and payroll systems.Strong proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint.Excellent verbal and written communication skills.Exceptional attention to detail and organizational skills.Ability to effectively manage multiple priorities and deadlines.Strong customer service mindset and commitment to confidentiality.PreferredAssociate degree in Human Resources, Business Administration, Accounting, or a related field.Experience supporting multi-state payroll administration.Knowledge of leave administration, benefit programs, and retirement plans.Experience with process improvement and workflow optimization.Physical Demands & Work EnvironmentTo perform this position successfully, an individual must be able to perform the essential job functions with or without reasonable accommodation.Ability to work effectively in a fast-paced environment while handling confidential information.Strong focus and attention to detail.Ability to communicate clearly and professionally.Ability to meet established deadlines and service-level expectations.Occasional travel may be required based on business needs.Why BGIS?At BGIS, our people are the foundation of our success. We foster a culture built on collaboration, professional growth, work-life balance, innovation, wellness, and community involvement. We are committed to providing employees with meaningful career opportunities and the resources needed to succeed.Equal Opportunity EmployerBGIS is an Equal Opportunity Employer committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect.

Employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, veteran status, military status, genetic information, or any other protected characteristic under applicable law.We are committed to diversity, equity, and inclusion and believe that diverse perspectives strengthen our organization and drive innovation.