Assistant Facilities Manager

Assistant Project & Facilities Manager

Location: Bellevue, WA

About Us: Wallace Properties, a family‑owned commercial real estate firm with over 50 years of experience, is inviting applications for an Assistant Facilities & Project Manager. We are a Washington‑based company offering comprehensive services in development, brokerage, investment, and property/facilities management. We pride ourselves on our commitment to our clients, civic duty, and thought leadership.

Job Summary

We are looking for an energetic and self‑motivated Assistant Facilities & Project Manager to support the day‑to‑day operations and management of a client real‑estate portfolio.

Responsibilities

• Coordinate tenant improvements, secure contractor bids, and track project expenses.
• Oversee all move/add/change activities.
• Oversee and coordinate maintenance and repair work assignments performed by technicians, vendors, and contractors, including building maintenance, landscaping, and janitorial work.
• Respond to client inquiries and complaints, ensuring timely and quality service delivery. Follow up with clients to ensure customer satisfaction.
• Perform facilities inspections and prepare reports.
• Coordinate and manage move, add, and change activities.
• Assist in the preparation of operating and capital budgets.
• Manage vendor relationships and train vendors on work order and billing procedures. Process invoices and ensure proper cost center coding.
• Review periodic reports, including financials, and explain variances. Work with the client finance team to correct errors.
• Participate in facility project meetings. Assist management staff in analysis and developing furniture budgets and solutions.
• Use PC and/or tablet for work order system, email, and process and procedure training.
• Perform other duties as assigned.

Supervisory Responsibilities

• No formal supervisory responsibilities. Provide oversight of vendors and contractors performing services at the properties.
• May provide informal assistance such as technical guidance and training to coworkers.
• May coordinate work and assign tasks.

Education and Experience

• Associate degree or combined technical training / direct experience preferred.
• Minimum of 2 years experience managing construction projects.
• Demonstrated working knowledge of typical office building systems (e.g., mechanical, fire and life safety, electrical, HVAC, security systems, plumbing, etc).
• Must have a detailed understanding of effective scheduling, estimating, and workflow processes in a maintenance environment.

Licenses

• Facility or Project Management certifications preferred.
• Driver’s license and reliable transportation is required.

Communication Skills

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable, and courteous service to customers.
• Ability to effectively present information.
• Knowledge of financial terms and principles.
• Ability to calculate intermediate figures such as percentages, discounts, and commissions.
• Conduct basic financial analysis.

Reasoning Ability

• Ability to comprehend, analyze, and interpret documents.
• Ability to solve problems involving several options in situations.
• Intermediate analytical and quantitative skills.

Other Skills

• Intermediate to advanced skills with Microsoft Office Suite.
• Self‑starter and a proven ability to work effectively with minimal supervision.

Scope of Responsibility

• Decisions made with a general understanding of procedures and company policies to achieve set results and deadlines.
• Errors in judgment may cause short‑term impact to coworkers and supervisor.

Compensation

Pay Range: $65,000–$80,000

Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Management and Manufacturing

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