Admissions Coordinator

Position: Admissions Coordinator | LPN

Location: Manassas, VA

Employment Type: Full-Time

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Key Responsibilities

• Coordinate the admissions process for prospective nursing home and assisted living residents.
• Assist residents and families with completing admission paperwork and required documentation.
• Enter and maintain accurate admissions, discharges, insurance, and contact information in PointClickCare .
• Maintain accurate census records, bed availability, and resident information.
• Prepare prospective admission summaries for weekly Admissions Committee review, including medical, psychosocial, and financial information.
• Maintain admissions records in compliance with Medicare, Medicaid, licensure, and Auxiliary Grant requirements .
• Coordinate with hospitals, social workers, referral sources, families, and internal departments regarding admissions and returns from the hospital.
• Coordinate transportation needs for residents attending medical appointments.
• Assist with updating admissions policies and procedures to maintain regulatory compliance.
• Prepare admissions, census, marketing, and regulatory reports as needed.
• Arrange facility tours and provide prospective residents and families with admission information and materials.
• Build and maintain positive relationships with referral sources, including hospital case managers and county social workers.
• Provide clerical and administrative support to ensure smooth facility operations.
• Maintain a professional and positive image when interacting with residents, families, staff, vendors, and the community.

Required Qualifications

1–2 years of combined experience in:

• Long-term care as an LPN , and
• Hospital case management performing Level I screenings .
• Experience working with the local Department of Social Services Long-Term Care Unit .
• Knowledge of Medicaid and Auxiliary Grant eligibility requirements .
• Knowledge of medical terminology.
• Strong organizational, communication, presentation, and customer service skills.
• Detail-oriented with the ability to manage multiple responsibilities.
• Ability to work effectively with geriatric and disabled populations and handle challenging or crisis situations. xhqgsiq
• High school diploma or GED required.

Benefits

• Medical, Dental & Vision Insurance
• Long-Term Disability Insurance
• Life Insurance
• Legal Guard Plan
• Pet Insurance
• 23 days of PTO , with accrual up to 240 hours
• 10 Paid Holidays
• Retirement benefits through the Virginia Retirement System (VRS)
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Employee discounts through LifeMart and cafeteria