Administrative Coordinator

Posted by recruiting agency HR Fruition on behalf of Urgent Island Restoration. Apply through this posting.

Location: Honolulu, HI 96817. In person. Must commute; relocate before starting work (required). Full-time.
Pay: Up to $28.00 per hour

Job description
Urgent Island Restoration is a locally owned, fast-growing restoration company seeking an organized, upbeat Administrative Coordinator to keep the office running smoothly and support field operations.

Key Duties
- Be the friendly first point of contactâ answer/route calls, screen as needed, and welcome visitors, clients, and new hires.
- Keep communication movingâ monitor the main inbox, route requests, and track follow-ups to completion.
- Support smooth payrollâ backup to prepare weekly payroll for submission through our service provider.
- Help keep accounts currentâ assist with collections and administrative follow-up.
- Keep the team alignedâ prep weekly toolbox topics/materials for meetings.
- Stay audit-readyâ ensure DASH compliance tasks and required documentation are completed.
- Keep records organizedâ maintain filing systems, retrieve documents, and draft summaries when needed.
- Support leadership logisticsâ coordinate travel, meetings, and manager calendars.
- Keep the office stocked and runningâ manage supplies and coordinate equipment upkeep.
- Track company assets and inventory
- Maintain critical compliance itemsâ track IICRC certifications and keep Insurance/MSDS binders up to date.
- Support growthâ assist with new hire processing and onboarding documentation.
- Own the vehicle programâ coordinate wraps/alarms/GPS installs and schedule maintenance (oil changes, service, repairs).

Required Skills
- Clear, professional communication with strong customer service instincts.
- Highly organized, detail-driven, and accurate with follow-through.
- Comfortable in Microsoft Office (or similar) and quick to learn new systems.
- Solid grasp of clerical processes (recordkeeping, filing, documentation).
- Self-directed, adaptable, and able to juggle priorities in a busy office.

Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Ability to work on your feet for up to four (4) hours.
- Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Benefits
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Ability to Commute
- Honolulu, HI 96817 (Required)

Ability to Relocate
- Honolulu, HI 96817: Relocate before starting work (Required)

Work Location: In person