Administrative Assistant

Administrative Assistant To The CEOThe Administrative Assistant to the CEO provides administrative and organizational support to the Chief Executive Officer, serves as a key partner in ensuring the efficient operation of the CEO's office, and assists with overseeing the corporate office to support a professional, organized, and well-prepared workplace environment. The pay range for this role is $26.00 - $29.00 per hour. In office role at our corporate office in Santa Ana, CA.ResponsibilitiesExecutive Support:Manage the CEO's calendar, including scheduling meetings, appointments, and events.Coordinate meeting logistics and maintain an organized schedule.Screen and prioritize incoming emails, phone calls, and correspondence.Draft, edit, and prepare letters, reports, presentations, and other documents.Coordinate travel arrangements, itineraries, and expense reporting.Track deadlines, action items, and follow-up activities on behalf of the CEO.Manage confidential information with discretion and professionalism.Board and Governance Support:Assist the CEO with board-related administrative activities as assignedCoordinate board and committee meeting logistics.Prepare and distribute board packets, agendas, minutes, and supporting materials.Maintain board records, contact information, and governance documents.Track board action items and assist with follow-up communications.Support board member communications under the direction of the CEO.Assist with board orientation materials, annual board calendars, and meeting schedules.Provide administrative support for board retreats, strategic planning sessions, and special board events.Meeting and Project Coordination:Prepare meeting agendas, materials, presentations, and supporting documents.Attend meetings as requested and record notes, minutes, and action items.Follow up with staff regarding assignments and deadlines.Assist with special projects and organizational initiatives.Corporate Office Oversight:Assist with overseeing the day-to-day readiness and organization of the corporate office.Order, stock, and maintain office and meeting supplies to ensure adequate inventory levels.Coordinate food and beverage orders for meetings and office events as requested.Support and oversee meetings held at the corporate office, including room setup, supplies, refreshments, and follow-up needs.Communicate with internal staff, vendors, and service providers to support smooth office operations.Qualifications RequiredAssociate degree or equivalent combination of education and experience.Minimum of three years of administrative support experience.Strong proficiency in Microsoft Office Suite.Excellent written and verbal communication skillsValid CA driver's licensePreferredExperience working in nonprofit or mission-driven environmentExperience supporting a CEO, Executive Director, or C-suite executive preferredBenefits:Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the planDental and Vision InsuranceLife, AD&D and LTD Insurance funded 100% by Illumination FoundationEmployee Assistance ProgramProfessional Development Reimbursement401K with Company Matching10 days vacation PTO/year6 days of sick pay/yearPotential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans.