Administrative Assistant, Proposals Team

Administrative AssistantIXL Learning, developer of personalized learning products used by millions of people globally, is looking for an Administrative Assistant to support IXL's RFP and proposals strategy. In this role, you will partner with our sales and marketing teams to develop winning proposals and bids that effectively communicate IXL's product value and foster strong district partnerships.The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL's mission to impact education.This position requires you to be in our San Mateo, CA, headquarters office.What You'll Be DoingRequest and screen bidding opportunities dailyOrder supplies and proposals materialsPrint, copy, ship, and track proposals and book samplesComplete online bid portal registration and questionnaires, and submit bidsComplete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary informationCollaborate with IXL sales, contracts, legal, marketing, HR, finance, IT, Security, and other teams to gather information and language needed for responsesTrack bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposalsMaintain contracts lists, track renewals, update pricing, as neededSupport ad hoc bid projects, as neededWhat We're Looking ForBA/BS and 1-3 years of experience in a related fieldStrong written and oral communication skillsAbility to prioritize tasks and work efficientlyExceptionally organized and detail-orientedQuick learner who demonstrates initiativeEnergetic, mature, positive person who works well independently and with a teamExperience with Google Applications, Microsoft Office Suite, and Adobe requiredExperience with SchoolWatch and RFPs desiredExperience in K-12 education a plusOur pay ranges are determined by role, level, and location. The base hourly rate for this full-time position is $25 - $33 per hour + benefits.

The range displayed on each job posting reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.About IXL LearningIXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products.

For example:1 in 4 students in the United States uses IXL.comRosetta Stone provides an immersive learning experience for 25 languagesWyzant is the nation's largest community of tutors, covering 300+ subjectsTeachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resourcesOur mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect.

We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an equal opportunity employer and does not discriminate against applicants and employees based on any legally protected category.