Administrative Assistant

Administrative AssistantAn opportunity is available for an Administrative Assistant/Coordinator to provide administrative and operational support to the Vice President of Human Resources. This individual will serve as a partner to HR leadership, managing calendars, coordinating meetings and travel, and handling confidential information. The ideal candidate has prior experience supporting HR teams or executives, thrives in a fast-paced environment, and possesses organizational skills.Key ResponsibilitiesManage the VPHR's calendar, schedule meetings, and coordinate travel arrangements.Serve as the primary point of contact for internal and external communications.Track and process expense reports for the VPHR.Prepare, edit, and distribute documents, reports, and presentations.Coordinate meetings, including agenda preparation, minute-taking, and follow-ups.Assist with planning and execution of HR projects and initiatives.Maintain and update HR databases and employee records.Coordinate HR-related events such as trainings, workshops, and team-building activities.Handle sensitive information with a high level of confidentiality.Support onboarding and offboarding processes as needed.Required QualificationsExperience: 1–3 years in an HR Coordinator, HR Assistant, Administrative Assistant, Executive Assistant, or junior-level HR Generalist role. Must have experience supporting calendars, meetings, travel, or executive schedules and handling sensitive or confidential information.Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Experience with video conferencing tools such as Zoom or Microsoft Teams.Preferred QualificationsBachelor's degree in Human Resources, Business Administration, or a related field.Experience supporting HR leaders or senior executives.Experience with onboarding and offboarding activities.Experience coordinating employee engagement programs.Exposure to HR systems or employee records management.Hospitality industry experience.Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.