Administrative Assistant I

Administrative Assistant IAt UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.

This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.ResponsibilitiesManage calendars, schedule meetings, and coordinate appointments for the teamPrepare and process documents such as proposals, contracts, and reportsMaintain organized electronic and physical filing systems for sales and project documentsAssist with travel arrangements, expense reporting, and other logistical tasksAssist the sales team with lead generation, follow-ups, and client communicationsPrepare and distribute sales presentations, brochures, and marketing materialsTrack and manage sales opportunities using CRM software, ensuring accurate and up-to-date recordsCoordinate with customers to schedule meetings, presentations, and project updatesCompile and analyze sales data to create reports for management reviewAssist in the preparation of sales forecasts and budgetsServe as a point of contact for clients, addressing inquiries and providing information as neededSupport the team in maintaining positive client relationships through effective communication and follow-upHandle incoming customer calls and emails, directing them to the appropriate team membersCoordinate with project managers, engineers, and other departments to ensure alignment on sales and project activitiesAssist in managing project timelines, deliverables, and client expectationsSupport the team in organizing and attending industry events, trade shows, and client meetingsHandle office supply orders, vendor management, and general office maintenance tasksPerform other administrative tasks as needed to support the overall efficiency of the officeUnderstand and interpret contracts and invoices accuratelyFollow safety procedures and ensure complianceCollaborate effectively with colleagues to achieve department goalsOther duties may be assignedQualificationsHigh school diploma or equivalent required, Associate's degree or additional relevant coursework preferred.0-2 years of administrative or office support experience (internship or volunteer experience a plus).Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.Strong organizational, time management, and problem-solving skills.Strong attention to detail and ability to handle confidential information with discretion.Effective verbal and written communication skills to interact with team members and stakeholders.Ability to work independently and collaboratively in a fast-paced environment.Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.Travel RequirementsThis position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.

Travel, when necessary, will be communicated in advance and aligned with business needs.Physical Demands & Work EnvironmentThis position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.EEO StatementUES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here.