Administrative Assistant

Position Overview:

• Manage calendars and prioritize schedules, resolve conflicts, and protect leadership focus time.
• Schedule and coordinate meetings with leadership, vendors, program teams, and cross-functional stakeholders.
• Prepare meeting agendas, organize pre-read materials, and ensure necessary documents are available in advance.
• Capture and track action items, key decisions, and follow-ups from meetings.
• Coordinate recurring leadership meetings and maintain visibility into upcoming commitments and deadlines.
• Support meeting logistics, including conference rooms, Teams links, travel arrangements, and events as needed.
• Manage routine administrative responsibilities, including expense reports, corporate card transactions, and time-sensitive submissions.
• Assist with documents, presentations, and communications by gathering information and coordinating review processes.
• Help prioritize incoming requests and direct them to the appropriate leaders, minimizing unnecessary meetings.
• Provide general administrative and operational support as needed.

Typical Day:

• Manage coordination of priorities.
• Coordinate travel arrangements, including itineraries, accommodations, and related logistics.
• Oversee expense reporting, reimbursement submissions, and corporate card reconciliation.
• Plan and coordinate meetings, including scheduling, preparation of materials, and logistical arrangements.

Provide onsite administrative and operational support, ensuring seamless coordination of meetings, events, and leadership activities.

Must Haves:

- Extremely organized

- 4-5 years of Admin Assistant experience

- Great with communication and people

Nice Have's:

Stakeholder management with calendars