Administrative Assistant D

Job Title: Administration D Job Code: 44486 Job Location: Rochester, NY Job Schedule: 9/80 Employees work 9 out of every 14 days- totaling 80 hours working- and have every other Friday off Job Description: L3Harris is seeking an experienced Administrative Assistant to provide comprehensive administrative and staff support for the Mission Critical Communications International Business Unit. The ideal candidate demonstrates exceptional integrity, professionalism, and a strong work ethic. This role requires excellent customer service, precise task management, strong problem-solving capabilities, and the ability to adapt to changing priorities within a fast-paced environment. The individual must be comfortable working independently or collaboratively and able to effectively interact with all levels of management.

Key Responsibilities: · Provide proactive support by anticipating and executing on the administrative needs of the international business unit. · Manage executive and team calendars; schedule and coordinate in person and virtual meetings, events, interviews, and appointments; reserve conference rooms. · Create and maintain Excel spreadsheets, PowerPoint presentations, reports, and action item logs. · Accurately document meetings and publish timely meeting minutes. · Maintain and organize administrative folders and content in SharePoint. · Edit, compile, and manage weekly reports, including issuing deadline reminders. · Answer, screen, and route incoming phone calls; assist callers with inquiries. · Coordinate and track workspace assignments; prepare spaces for new hires and office moves. · Arrange domestic and international travel; assist with timely expense report submissions. · Process purchase requests, Non POs, P Card transactions, cost transfers, and other procurement activities (Ariba, SAP, etc.). · Manage office supply inventory and process orders. · Monitor timecard submissions and ensure timely completion. · Maintain the department organizational chart · Handle documentation and assets in accordance with security requirements. · Sort incoming mail and process interplant mail. · Manage and update email distribution lists and permission groups. · Support creation of presentation materials for senior executive briefings. · Plan and coordinate events of varying size and complexity. · Adhere to all company policies and procedures due to the confidential nature of the work. · Perform additional duties and assignments as needed. Basic Qualifications: · High School Diploma or equivalent and a minimum of 8 years of relevant experience, or an Associate’s Degree with a minimum of 4 years of prior related experience. Preferred Qualifications: · Proficient in Microsoft PowerPoint, Word, Excel, and Outlook. · Experience working with international customer groups. · Familiarity with enterprise procurement processes and tools such as Ariba and SAP. · Strong customer service orientation with excellent communication, judgment, problem solving, and interpersonal skills. · Highly organized, resourceful, detail oriented, and able to anticipate needs and take initiative. · Comfortable working with executives, managers, customers, and cross functional administrators. · Able to manage multiple tasks and projects simultaneously. · Flexible and adaptable to changing priorities. · Willing to work occasional extended hours as needed. · Ability to lift / move items less than 5 pounds. · Must be able to work on site in Rochester, NY. In compliance with pay transparency requirements, the salary range for this role in New York state is ($59,000 - $110,000). This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements. #LI-JD3