Administrative AssistantAHA Consulting Engineers, Inc. is seeking an Administrative Assistant for our Alpharetta, GA office. This full-time, on-site role supports a dynamic team of engineers and designers in a fast-paced, MEP consulting environment.
The ideal candidate is organized, proactive, and detail-oriented — comfortable with constant change and managing everything from specifications formatting and project correspondence to day-to-day office operations and support.This is a great opportunity for someone who thrives in a collaborative professional environment, takes initiative, and values being a key contributor to a growing, people-focused firm.Key Responsibilities:Complex Word Processing of project book specifications using MasterSpec through Word.Prepare, format project correspondence and reports: letters, memos, meeting notes, narratives of drawing changes, owner/permit comment response memos and EFTAs.Set up project reports (due diligence, schematic design, scope of work); maintain and distribute project schedules; send calendar reminders to project teams.Set up Site Visit/Punch List reports; manage folder setup/naming and drawing lists; set up Bluebeam Revu.Provide backup support for Construction Administration (CA) processing of RFIs and submittals, as needed.Office & Administrative Operations:Answer and route incoming phone calls; answer front door in lobby.Manage and maintain the Alpharetta office global calendar in Outlook.Help with keeping common areas, kitchen and conference rooms organized.Order office lunches and food; coordinate and support vendor lunch-and-learn setup and breakdown.Handle mail pickup, FedEx shipping (as needed).Maintain and update Admin templates (as needed) and Atlanta employee lists.Business Development & Proposals (Long-Term):Format and assemble proposals per AHA standards; assist with terms and conditions, contract review, and consultant budgets/contracts.Position Qualifications (Required):High school diploma or equivalent.Minimum 5 years' experience in an administrative or office support role.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Ability to multi-task in a fast-paced environment.Self-starter; takes initiative and works effectively with minimal supervision.Excellent written and verbal communication skills.Strong organizational and time management skills.Position Qualifications (Preferred):Bachelor's degree.Experience working in an architecture, engineering, or construction (AEC) firm.Familiarity with Newforma, Bluebeam, or MasterSpec.Equal Opportunity Employer AHA is an EO/AA Employer – M/F/Disability/VeteransStaffing Firms Notice AHA does not accept unsolicited resumes from staffing firms unless a current, executed agreement is in place and has been expressly invited by AHA to submit candidates for a specific search.