Accounts Payable Specialist

Location: South Bend, Indiana
Work Arrangement: Fully Onsite
Compensation: $26–$30 per hour

Position Overview

We are seeking a highly detail-oriented and diligent Accounts Payable Specialist to join our team in South Bend, Indiana. This individual will be responsible for managing a high volume of invoices, ensuring accurate and timely processing, and maintaining strong vendor relationships.

The ideal candidate will have at least 5 years of Accounts Payable experience , strong knowledge of two-way and three-way matching, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.

• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.

• Review invoices for accuracy, proper coding, approvals, and required supporting documentation.

• Research and resolve invoice discrepancies, pricing issues, and payment questions.

• Maintain accurate vendor records and AP documentation.

• Assist with weekly payment processing and ensure vendors are paid accurately and on time.

• Reconcile vendor statements and investigate outstanding balances.

• Communicate professionally with vendors, internal departments, purchasing, and receiving teams.

• Assist with month-end close activities, including AP accruals and account reconciliations.

• Maintain organized records and documentation to support internal and external audits.

• Identify discrepancies and follow through to resolution.

• Help improve AP processes and identify opportunities to increase efficiency and accuracy.

Qualifications

• 5+ years of Accounts Payable experience required.

• Strong experience processing high-volume invoices .

• Demonstrated experience with two-way and three-way invoice matching .

• Strong understanding of AP processes and accounting principles.

• Excellent attention to detail and commitment to accuracy.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills .

• Ability to identify problems, research discrepancies, and independently find solutions.

• Dependable, diligent, and able to consistently meet deadlines.

• Ability to work effectively both independently and as part of a team.

• Strong Excel skills preferred.

• ERP/accounting system experience preferred.

Ideal Candidate

The ideal candidate is someone who takes ownership of their work, pays close attention to the details, and can manage a large volume of invoices without sacrificing accuracy . Strong communication is critical, as this individual will interact regularly with vendors and multiple internal departments.

This is an excellent opportunity for an experienced AP professional looking for a stable, fully onsite position where their accuracy, work ethic, and ability to keep the AP process moving will have a direct impact on the organization.


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