Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist supports the day-to-day financial operations of the organization with a primary focus on accounts payable and purchasing coordination. This role is responsible for accurately processing invoices, maintaining financial records, and assisting with basic accounts payable/receivable and administrative finance functions. This position requires strong attention to detail, organization and professionalism.

It works under the VP of Finance with coordination with the Controller as needed. It does not include supervisory or management responsibilities.An internally highly visible role, this position advances the Mission of Restoring Hope and Changing Lives while consistently reflecting the values of Faith, Family, Compassion, Community and Stewardship.Duties & ResponsibilitiesProcess and maintain accounts payable activities, including invoice entry, payment processing, vendor communication, and reconciliation.Support purchasing and expense coordination, including facilitating approvals, tracking purchases, and maintaining supporting documentation.Upkeep of vendor documentation including but not limited to W9 and certificates of insurancesSupport accounts receivables and mail functionsCoordinate across departments to support effective procurement and receipting operations.Maintain accurate financial data and records, ensuring timely data entry, organized documentation, and confidentiality of informationProvide general financial support, including assistance with month-end activities, reporting, and special projects as needed.Working Conditions/Physical FactorsOnsite work predominately requires the individual to work in a typical office environmentProlonged sitting for extended periods of time with most time on a computerRequires use of fingers and hands; fine motor skills – continuouslySee, hear and speak – continuouslyRemote work permitted by written request, subject to project requirementsSupport accounts receivables and mail functions, including processing remote deposit donation checks and donor data input as needed.Equipment/Tools UsedComputer, 10-key Calculator, Phone, Fax, Copier, Remote Check Machine and ScannerSkills & ExperienceMission aligned to our Statement of Faith and Corporate ValuesUnderstanding of the accounts payable process and basic debits/creditsSoftware proficiency with QuickBooks Online and Microsoft ExcelHigh level of accuracy in data entry and financial recordsAbility to manage multiple tasks and deadlinesProfessional communication both verbal and written when working with vendors and staffEducation/ExperienceHigh School Diploma2+ years of accounts payable, bookkeeping, office support or similar roleBachelor's degree in finance, accounting, or business preferred but will consider additional years of experience in lieu of education