Accounts Payable Specialist
We are seeking detail-oriented Accounts Payable Specialists to join our client's accounting team. The ideal candidate will have experience processing a high volume of invoices in a fast-paced environment, with a strong emphasis on manual invoice entry, coding, reconciliation, and vendor management. This position requires exceptional accuracy, time management skills, and the ability to prioritize large workloads while meeting strict payment deadlines.
Accounts Payable Processing
- Process a high volume of vendor invoices daily through manual invoice entry and coding.
- Review invoices for accuracy, proper approvals, supporting documentation, and compliance with company policies.
- Match invoices to purchase orders and receiving documentation, as applicable.
- Research and resolve invoice discrepancies, pricing variances, and payment issues.
- Ensure timely processing of invoices to maintain vendor relationships and avoid late fees.
Vendor & Payment Management
- Maintain vendor records and assist with new vendor setup, including W-9 collection and validation.
- Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances.
- Prepare and process ACH, wire, and check payments.
- Reconcile vendor statements and investigate outstanding items.
Reconciliation & Reporting
- Reconcile accounts payable subledger balances.
- Assist with month-end close activities, including accruals and account reconciliations.
- Support annual 1099 preparation and reporting.
- Maintain accurate electronic and physical records of invoices and payment documentation.
Process Improvement & Compliance
- Ensure adherence to internal controls and accounting policies.
- Assist with audit requests by providing supporting documentation.
- Identify opportunities to improve AP workflows and processing efficiency.
Qualifications
Education
- Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
- Equivalent work experience will be considered.
Experience
- 2+ years of accounts payable experience.
- Demonstrated experience processing high volumes of invoices manually.
- Experience with full-cycle accounts payable processes.
- Strong knowledge of invoice coding, three-way matching, and payment processing.
Software Skills
- Microsoft Excel (VLOOKUPs, Pivot Tables, reconciliation functions).
- Experience with ERP systems.
- Experience with invoice processing and workflow systems preferred.
Benefits
- Medical, dental, and vision insurance.
- 401k retirement account.
Pay Details: $24.00 to $30.00 per hour