Workforce & Recruitment Assistant PositionThe Workforce & Recruitment Administrative Assistant provides essential administrative, data, and coordination support to the Workforce Development team. This role helps ensure smooth daily operations across PUSH Buffalo's workforce development programs, including the Sustainable Workforce Training Center (SWTC) and the Community Hiring Hall. The position supports participant engagement, scheduling, documentation, communications, and program logistics to strengthen overall workforce programming and service delivery.What You'll DoProvide day-to-day administrative support including scheduling, phone and email communication, and document preparationMaintain organized digital and physical filing systems for workforce programsAssist with creating outreach materials such as flyers, email content, and basic social media postsTrack participant communications, follow-ups, and scheduling needsSupport outreach efforts including partner communication, email distribution, and list managementAssist with participant communication before, during, and after programming activitiesHelp maintain consistent and clear communication with internal and external stakeholdersEnter and maintain accurate participant data, attendance, and case notes in SalesforceSupport participants with completing applications, intake forms, and onboarding paperworkMaintain updated databases of job seekers, employers, training cohorts, and partner organizationsAssist with generating reports, summaries, and data pulls as neededWho We're Looking ForHigh school diploma or equivalent requiredMinimum two (2) years of administrative, program support, customer service, or related experience preferredExperience in workforce development, nonprofit, or community-based programs a plusMust reside locally in Buffalo, NY area, able to work on site at least five (5) days per week.Experience working with diverse populations.Willing to work evening and weekend hours, as necessary.Strong organizational skills, including good attention to detail and follow through necessary.Superior interpersonal, organizational, multitasking, and time-management skills.Ability to work in a fast-paced environment.A valid driver's license and access to reliable private transportation is preferred.Strong organizational and administrative skills with attention to detailProficiency in Microsoft Office Suite/365Ability to manage multiple tasks and deadlines in a fast-paced environmentStrong written and verbal communication skillsComfort working with data entry systems (Salesforce experience preferred but not required)Ability to work both independently and as part of a team