Wholesale Coordinator

Job Title: Wholesale Coordinator

Reports To: Wholesale Manager

Job Overview:

The Wholesale Sales Coordinator provides administrative, operational, and analytical support to the North

American Wholesale Sales team. This role is responsible for coordinating seasonal market activities,

maintaining sales tools and customer data, supporting account management, and ensuring the accurate

execution of orders and sales operations.

Job Description:

• Provide day-to-day administrative and operational support to the Wholesale Sales team and

Account Managers across all major accounts.

• Manage seasonal order entry, order confirmations to customers within given timeframe.

• Main point of contact for all aspects of market preparation and execution, including appointment

scheduling, showroom setup, sample management, model coordination, NuORDER line sheets,

catering, and market logistics.

• Maintain master files for the wholesale department, i.e. customer contact details, payment terms,

distribution matrix, etc.

• Manage sample inventory and coordinate sample requests with merchandising, marketing, and

wholesale partners.

• Support the sales team with prospective customer outreach.

• Monitor wholesale partner websites to evaluate assortment, pricing, promotional activity, and

overall brand presentation.

• Prepare product knowledge materials, sales presentations, and client meeting materials to

support seasonal selling initiatives and specialty store events.

• Maintain departmental reporting, distribution matrices, customer databases, and other key sales

operations files to support business planning and decision-making.

Qualifications:

• Beginner to Intermediate experience with Retail Math, Microsoft Excel, V-lookups, and pivot

tables required.

• Ability to work autonomously once assignments and directions are instructed.

• Ability to prioritize and multi-task effectively and maintain a positive attitude while moving

between changing priorities.

• Strong organizational and follow-through skills; must pay attention to the details.

• Work efficiently and effectively with both in-office and remote team members.

• Willingness to travel for work