Warehouse Administrative Assistant

Warehouse Admin AssistantWe are seeking an organized, detail-oriented Warehouse Administrative Assistant to support our Warehouse Manager. This position reviews sales orders, purchase orders, and inventory reports to provide the information the Warehouse Manager needs to plan shipments and address potential issues.You will work closely with our warehouse, sales, and purchasing teams to gather information, identify discrepancies, and help keep records accurate. This position does not set shipping schedules or require direct contact with customers or vendors.Location PensacolaPosition Type: Evaluation to HirePay: $ DOESchedule: Five 8 hour days, 40 hours per week, start and end times are flexible: 6:30am-7:30 start time - 3:30-4:30pm End timeKey responsibilitiesReview open sales orders and purchase orders and provide order status information to the Warehouse Manager.Check inventory availability and expected receipt dates to identify issues that may affect order readiness.Communicate with sales and purchasing staff to clarify order details, dates, and inventory information.Run and review reports to identify inventory shortages, inventory discrepancies, inconsistent dates, and other issues requiring attention.Summarize findings for the Warehouse Manager to support shipping and operational decisions.Follow up with internal teams on missing information and unresolved discrepancies.Support the Warehouse Manager with recordkeeping and related administrative tasks.What we are looking forStrong attention to detail and the ability to spot inconsistencies in information.Good organizational skills and the ability to manage multiple tasks.Clear communication skills and a willingness to work with others.Comfort using spreadsheets, reviewing reports, and learning business software.Ability to follow established procedures and follow through on outstanding items.Experience with order processing, inventory records, purchasing support, or office administration is helpful.#3463