VP of Facilities & Procurement

Job Title: VP of Facilities, Construction & Procurement

Employment Type: Full-Time

Job Overview

We are seeking an experienced Director of Facilities, Construction & Procurement to lead construction and capital projects, oversee facilities operations, and manage procurement and vendor relationships across a multi-site portfolio. This role is responsible for ensuring projects are delivered on time, within budget, and in compliance with operational, safety, and regulatory requirements, while supporting long-term organizational growth and efficiency.

Key Responsibilities

Construction & Capital Projects

• Plan, coordinate, and manage construction, renovation, and capital improvement projects from concept through completion.
• Develop project scopes, schedules, budgets, and risk mitigation plans.
• Manage consultants, architects, engineers, contractors, and vendors.
• Monitor project progress, quality, safety, and compliance with applicable codes, standards, and contracts.
• Review and approve drawings, change orders, payment applications, and project close-out documentation.
• Obtain internal operational approvals for initial project drawings and subsequent changes that may impact operational flow.
• Conduct weekly meetings with Finance to review variations to projected costs.
• Provide weekly project status updates to Executive Leadership.
• Identify and report timeline or cost issues and recommend viable solutions.
• Coordinate with the legal team and/or local representatives on zoning matters for new and existing properties.

Procurement & Contract Management

• Lead procurement activities related to construction, facilities, and maintenance services.
• Partner with project management teams to ensure all impacted departments are involved in vendor development and selection.
• Prepare and issue RFPs, RFQs, and bid documents in accordance with organizational policies.
• Evaluate bids, negotiate pricing and contract terms, and recommend vendor selections.
• Administer contracts, track vendor performance, and ensure compliance with contractual obligations.
• Manage supplier relationships and identify cost-saving and value-engineering opportunities.
• Maintain a centralized inventory of all organizational assets, including location and condition.
• Develop systems for deployment, tracking, and retrieval of assets.

Facilities Operations & Maintenance

• Oversee daily facilities operations, including building systems, utilities, and infrastructure.
• Develop and manage preventive and corrective maintenance programs.
• Coordinate internal maintenance staff and external service providers.
• Ensure facilities comply with health, safety, environmental, and regulatory requirements.
• Respond to facility-related issues, emergencies, and service requests in a timely manner.
• Monitor and report on monthly inspections for each site to ensure facilities and grounds are well-maintained and free of visible wear, decay, or damage.
• Ensure all equipment is in proper working condition and that backup supplies are available for frequently used items.
• Oversee ongoing maintenance and upkeep schedules for each facility.
• Manage a core group of vendors to address facility-related issues within abbreviated timelines.
• Work directly with property owners of leased facilities.

Qualifications

• Education: Bachelor’s degree preferred; equivalent experience may be considered in lieu of a degree.
• Experience: 10+ years of progressive experience in facilities management and procurement, including leadership responsibilities.