Vice President Finance Accounting

The Newcastle Search Group has been retained by Marc Realty, a privately held real estate investment and management firm with a diversified portfolio of commercial office and multi-family residential assets, to identify a Vice President, Accounting & Finance to join their leadership team in downtown Chicago.

This is a highly visible leadership role reporting directly to the Chief Operating Officer , with full ownership of the accounting and financial reporting functions across a substantial real estate portfolio. The Vice President will lead a broad accounting organization including property accounting, accounts receivable, accounts payable, and oversight of the Controller for the affiliated property management company.

Key Responsibilities

• Lead the monthly, quarterly, and annual close process across all property and corporate entities
• Prepare consolidated and property-level GAAP financial statements
• Deliver financial reporting packages to ownership, lenders, investors, and JV partners
• Coordinate year-end close, audit support, and tax workpaper preparation

Property Accounting Oversight

• Lead and review property accounting across commercial office and multi-family portfolios
• Establish standardized close checklists, policies, and procedures
• Serve as escalation point for complex accounting and technical issues

Commercial Office & Multi-Family Accounting

• Oversee CAM reconciliations, straight-line rent, TI allowances, and lease accounting (ASC 842)
• Review tenant billing, AR aging, security deposits, and deferred rent schedules
• Oversee residential revenue, concessions, vacancy reporting, and capital improvement accounting

Accounts Receivable & Accounts Payable

• Oversee tenant and resident billing, collections, cash applications, and bad debt reserves
• Approve weekly payment runs and ensure proper coding, authorization, and segregation of duties
• Manage vendor master file maintenance and annual 1099 filings

Property Management Company Oversight

• Review monthly financial statements for the affiliated property management company
• Oversee management fee revenue recognition, payroll allocation, and overhead distribution
• Manage intercompany transactions, eliminations, and reconciliations

Systems & Process Leadership

• Act as primary administrator and subject matter expert for Sage Intacct (Real Estate platform)
• Oversee entity setup, chart of accounts, dimensions, reporting, and dashboards
• Manage integrations with property management platforms, bank feeds, and third-party systems
• Lead system improvements, automation initiatives, and user training
• Oversee portfolio-wide cash management, bank reconciliations, and cash flow forecasting
• Prepare lender compliance packages, DSCR calculations, and covenant testing
• Manage debt schedules, interest accruals, and loan accounting

Budgeting, Forecasting & Internal Controls

• Lead the annual budgeting process across all properties and corporate entities
• Deliver monthly variance analysis and reporting for ownership
• Design and maintain strong internal controls across the accounting organization