Veterinary Research Administrative Assistant

Due to the nature of the role, only locals are preferred

Job title: Veterinary Research Administrative Assistant

Location: Durham, NC 27713

Job Type: Contract

Industry: Medical Device Manufacturing

Pay Rate: $30 per hour

Work Schedule: Flexible, Monday–Friday between 7:00 AM and 5:00 PM

Hours: Approximately 25 hours per week; 3–5 days per week

Contract Duration: 12+ months

Work Arrangement: 100% Onsite

Application deadline: Oct 30, 2025

Job Summary

• We are seeking a detail-oriented and dependable Administrative Assistant to support a preclinical research team. This role involves managing study records, entering veterinary medical information into Excel, organizing digital photographs, and assisting with research documentation and administrative tasks.

• Candidates with experience in veterinary services, animal science, in vivo research, or veterinary medical records are encouraged to apply. Training will be provided.

Key Responsibilities

• Transcribe veterinary medical records and study documentation into Excel spreadsheets with a high degree of accuracy.
• Review veterinary records and procedural documentation for completeness and consistency.
• Organize, rename, and maintain digital study photographs according to established filing standards.
• Maintain accurate study files, records, and supporting documentation.
• Assist with data entry, data compilation, quality reviews, and administrative tasks.
• Support the preparation of study reports and research documentation.
• Document study activities and procedural details in real time when required.
• Collaborate with research team members while managing multiple priorities.

Required Qualifications

• Associate degree in Veterinary Technology, Animal Science, Biology, Pre-Veterinary Studies, Biomedical Sciences, or a related field.
• At least 1 year of relevant experience.
• Experience in veterinary services, in vivo research, veterinary technology, or a related field.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to read and interpret veterinary medical records and clinical documentation.
• Strong attention to detail, data accuracy, and organizational skills.
• Excellent written communication and documentation skills.
• Ability to work independently and manage multiple tasks effectively.

Preferred Qualifications

• Bachelor's degree in a related scientific or veterinary discipline.
• 2+ years of experience supporting preclinical, translational, or in vivo research studies.
• Experience with large animal research models.
• Previous experience in veterinary clinics, laboratories, or research environments.
• Familiarity with research documentation, study records, and data management.

Work Environment

• Primarily office-based, with extensive computer work, data entry, and document review.
• Training will be provided on relevant processes and systems.
• Opportunities may be available to support study procedures and real-time research documentation.

Ideal Candidate

• The ideal candidate is organized, accurate, dependable, and comfortable working with veterinary records, research documentation, and Excel spreadsheets. Candidates who are eager to learn and contribute to preclinical research support activities are encouraged to apply.

EEOC Compliance

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment.

DISCLAIMER

AI Usage Policy: Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience.