Vehicle Documentation Specialist Job in Indianapolis, Indiana | Robert Half

Vehicle Documentation SpecialistWe are looking for a Vehicle Documentation Specialist to join our team in Indianapolis, Indiana in an in-office Contract to permanent role. This position supports accurate vehicle title processing for lending partners while helping maintain service standards in a high-volume environment. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple tasks while communicating effectively with both internal teams and customers.

This position is on-site Monday-Friday.Responsibilities:Process vehicle title documentation promptly and ensure liens are recorded correctly for the appropriate lending partners.Review loan packets and title-related records to confirm accuracy, completeness, and compliance before submission.Coordinate with internal production and support teams to resolve documentation issues and keep work moving within established timelines.Manage title review queues and prioritize assignments to meet productivity goals and service expectations.Research state-specific title regulations and apply filing requirements correctly when perfecting automotive liens.Record updates in the designated system according to company procedures while maintaining confidentiality of sensitive information.Identify discrepancies, risk indicators, or potential fraud concerns on accounts and escalate issues when needed.Deliver timely status updates and feedback to leadership regarding workflow challenges, quality concerns, and operational trends.Support process updates when titling forms, state requirements, or related procedures change.Provide attentive customer service when handling questions, escalations, or documentation-related concerns.