We are seeking an experienced Cash Management & Accounts Payable Manager to oversee Treasury and Accounts Payable (“AP”) operations. This role is responsible for managing fund, joint venture, and management company cash activities, including investor capital calls, investment equity contributions, and full-cycle accounts payable processing. The position ensures timely and accurate payments to vendors and contractors while maintaining strong internal controls and optimizing cash flow.
The ideal candidate is highly detail-oriented, analytically strong, and comfortable managing high-volume, complex, multi-entity transactions in a fast-paced environment. Strong communication skills and the ability to lead and develop a team are essential.
Key Responsibilities
- Supervise and mentor AP and cash management specialists, as well as an executive administrator.
- Identify and drive process improvements, including automation and workflow enhancements.
- Provide backup support for team members as needed.
- Collaborate cross-functionally with accounting, tax, and other internal teams.
Cash Management
- Manage banking relationships across fund and investment entities.
- Review and approve daily fund and JV wires; oversee weekly ACH, wire, and check payments.
- Maintain bank account documentation and statements.
- Monitor and forecast daily liquidity needs across multiple entities.
- Partner with deal teams to update weekly cash flow projections.
- Oversee subscription facility activity, including borrowings, compliance reporting, and interest payments.
- Support capital calls and distributions in coordination with fund accounting.
- Track foreign currency transactions and hedge activity.
- Prepare and/or review internal cash tracking and reporting.
Accounts Payable Management
- Oversee end-to-end AP processing, ensuring proper approvals, coding, and timely payments.
- Maintain strong vendor relationships and resolve payment disputes when necessary.
- Ensure compliance with tax reporting requirements (1099, 1042, W-9).
- Manage expense systems (e.g., Concur or similar).
- Review AP aging reports and investigate discrepancies.
- Support internal and external audits.
- Approve invoices, credit card expenses, and vendor payments; ensure proper GL coding and policy compliance.
Other Responsibilities
- Monitor and review corporate aircraft expenses.
- Assist with foreign entity VAT reporting and employee receivables invoicing.
- Review and process additional administrative and vendor-related expenses, including software subscriptions.
Qualifications
- Bachelor’s degree in Accounting, Finance, or Business Administration.
- 10+ years of accounts payable experience, including at least 2+ years in a supervisory role (real estate or private equity preferred).
- Experience with subscription financing, foreign currency transactions, and hedging preferred.
- Proficiency in accounting systems such as Sage Intacct (or similar).
- Experience with expense management tools (e.g., Concur) preferred.
- Advanced Microsoft Excel skills (VLOOKUP, pivot tables, complex formulas).