JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT – ELEMENTARY (K-6)
QUALIFICATIONS:
- Excellent communication skills
- Excellent computer and data entry skills
- Experience working with the public
- High school diploma (college work in a related field, a plus)
JOB GOAL: To assure smooth and efficient operation of the school office
Reports to: Principal
PERFORMANCE RESPONSIBILITIES:
- Data input and maintain records in Skyward.
- Fill homework requests.
- Distribute and monitor completion of Prearranged Absence Forms.
- Answer telephone, take messages and direct calls as needed.
- Greet parents and other guests in a friendly manner.
- Monitor building visitors, sign-in sheets and distribution of name tags.
- Assist faculty.
- Fill in for nurse as needed.
- Sign and document bus notes.
- Watch unruly children in the office or detention room until teacher or administrator is available.
- Dismiss students leaving early from school.
- Monitor bus radio and weather radio.
- Attend Kindergarten Roundup.
- Attend Meet the Teacher Night.
- Take daily attendance and keep attendance records.
- Make phone calls on student absences that were not called in.
- Enroll new students, obtain pertinent paperwork (birth certificate, immunizations, special concerns, etc.) and make up new student folders.
- Receive and send new student information to teachers and Director of Transportation.
- Maintain and route student permanent records.
- Complete required attendance reports: ADA, ADM, Prime Time, Racial/Ethnic and Language/Minority.
- Schedule students, update and maintain class lists.
- Prepare and print scan sheets and report cards.
- Print and monitor return of Student Profile sheets.
- Compile honor roll lists and send to local newspaper.
- Sort and distribute inter-school mail in a timely fashion.
- Sort and distribute mail from post office in a timely fashion.
- Schedule substitutes for pre-arranged absences and enter on substitute calendar.
- Complete and file required paperwork for substitute teachers and teacher absences.
- Prepare weekly newsletter.
- Maintain School Activity and Corporation calendars.
- Coordinate telephone maintenance and repair and voicemail setup.
- Distribute information that needs to go to the classrooms.
- Collect and record field trip payments and receipt of related permission slips.
- Distribute club information, make club assignments and compile club lists.
- Maintain Suggestion Box on a weekly basis.
- Monitor and route volunteer background check applications.
- Perform various tasks as requested by the principal.
PERSONAL AND PROFESSIONAL RESPONSIBILITIES:
- Nurture a positive relationship with super-ordinates, subordinates and peers.
- Demonstrate respect for super-ordinates, subordinates and peers.
- Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
- Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
- Address concerns and offer suggestions in an appropriate and confidential manner.