Administrative AssistantA person who is proactive, resourceful, collaborative, and does not run from a challenge. The kind of person who believes there is always a way if we all work together. The ideal candidate is professional and diplomatic in dealing with internal and external contacts, organized and can balance multiple projects and priorities at the same time, and maintains a positive work atmosphere.The Administrative Assistant reports to the Director of Talent Development and primarily supports Training Specialists.
This position supports the Talent Development and Training team by coordinating training sessions, managing enrollment and attendance records, maintaining training documents and resources, supporting presenters, updating SharePoint content, coordinating external learning opportunities, and handling meeting logistics and other administrative and HR support as needed.ResponsibilitiesSchedule and coordinate training classes as assignedManage enrollment, registration, and attendance records for all internal and external training sessionsPrepare training materials (packets, sign-ins, name badges, tent cards, certificates, etc.)Assist internal trainers and presenters on updating their contentCoordinate technology setup for in-person, virtual or hybrid training sessions (Teams links, AV checks, room equipment)Distribute training surveys and compile results to evaluate contentTrack professional development hours for certifications or licensesKeep materials on the training library up to date and add in new materials as neededMaintain and update the SharePoint site with current documents and resourcesAssist in conducting research on best practices or training solutions when new programs are being explored (growth opportunity)Coordinate external training opportunities including budget tracking, registration, and course follow upUpdate content in the company guide as directedSchedule, prepare, and distribute meeting agendas and minutesPerform additional duties as assignedQualificationsHigh school diploma or equivalent and two years of further education in Human Resource Management, Business Administration, Communication, or Public Relations and two years of equivalent work experience OR four years of equivalent work experience.Must be customer service focused and have excellent communication and interpersonal skillsIdeal candidate is organized, detail oriented, able to multi-task, has excellent time management skills and works well under pressure and/or deadlinesProficiency in Microsoft Office programsGood organizational and record keeping abilitiesGrammar and writing skills are essentialWhy JP Cullen?Our Mission: To identify, hire, train, and retain the best people to serve our customers.We specialize in the "Tough Jobs" no one else can do – and that starts with hiring the right people. JP Cullen is a Wisconsin-based, 5th generation family-owned construction management firm, founded in 1892. Today, we are nationally recognized for tackling complex, high-profile projects across healthcare, education, commercial, and industrial markets.
Our success is powered by our people, and our mission drives everything we do.Compensation & BenefitsJP Cullen has a commitment to its community, employees, and employees' families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.EEOJP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans.
JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.