Administrative Assistant OpportunityAre you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career.
Come join our team!Zantech is looking for a talented Administrative Assistant to contribute to the success of our upcoming Service Delivery & Resource Allocation Management Support project for an onsite role based out of Arlington, VA.The Administrative Assistant will play a crucial role in supporting the following:Maintain Office Director, Deputy Director, and ADPM calendars; manage all communicationsManage office administrative functions including IT coordination, security/visitor management, building/systems access, and briefing/meeting supportManage end-to-end logistics for DARPA-sponsored eventsFulfill program documentation requestsMaintain classified and unclassified file structures; conduct quarterly document reviewsPrepare and deliver monthly Contractor Badge Data ListThe Administrative Assistant provides high-level administrative support to senior leadership and manages the organizational infrastructure that keeps the office running. This individual must have experience supporting GS-15 or equivalent senior personnel and is responsible for calendar management, visitor and security coordination, event logistics, document management, and badge/access tracking. With 6+ years of technical documentation experience, this is not a typical administrative role — it demands professionalism, attention to detail, and the ability to manage complex multi-party logistics in a classified environment.Responsibilities include, but will not be limited to:Maintain calendars for ACO Office Director, Deputy Director, and ADPM; create and accept meeting invitations, coordinate visit requests, and de-conflict scheduling with 98% accuracyManage ACO email, phone, and fax communications; return all messages within 4 business hoursMaintain IT request tracker; ensure all requests are resolved or escalated within 3 business daysEnsure all visitors are escorted per DARPA security policy with zero logged security incidentsManage building and IT system access for all DARPA ACO personnel (Government and SETA); ensure access is active on Day 1 and terminated on the last day for all departuresManage end-to-end logistics for all DARPA-sponsored events including conferences, off-sites, executive meetings, and technology demonstrations; no more than one major logistical issue per eventFulfill program documentation requests from ACO Government personnel within established deadlines; no more than two revisions per document required due to contractor errorMaintain organized file structures on classified and unclassified systems; conduct quarterly retention reviewsPrepare and deliver Monthly Contractor Badge Data List including full name, badge number, expiration date, and access levels for all contractor personnelSupport preparation of briefing materials and read-ahead packages as directedRequired Experience or Knowledge of the following technologies/functions:Minimum 6 years, including experience supporting GS-15 level (or equivalent) government personnelDemonstrated experience supporting senior-level government officials (GS-15 equivalent or above)Experience with Defense Travel System (DTS) for travel authorization and voucher preparation preferred (will collaborate with Travel Specialist III)Strong skills in document creation, editing, and management using Microsoft Office SuiteExperience managing visitor access and security escort protocols in a classified facilityExperience managing large-scale event logistics (conferences, executive meetings, technology demonstrations)Proficiency maintaining organized file structures on both classified and unclassified systemsExcellent oral and written communication skills; customer service experience in a public-facing role6+ years creating, compiling, and editing computer-generated technical documentationRequired Education/Certifications:Education Required: High school diploma or GEDEducation Preferred: Associate's or Bachelor's degree in Business Administration, Communications, or related fieldPreferred Certifications: Microsoft Office Specialist (MOS) certification, Event or meeting management certificationRequired Security Clearance: US Citizenship required. Must possess and Active US Top Secret (TS); must be eligible for SCI access.Outstanding Performance…Always!
Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment.
Come join our team!